Division 1.3 - Central Examination Office

 

Division 1.3 - Central Examination Office belongs to the Department of Academic Affairs and Registrar's Office within RWTH Aachen's Central University Administration.

Contact

Phone

work
+49 241 80 90710

Email

E-Mail
 

Information for Students

 

Our Responsibilities

Our staff supports the faculties in implementing newer examination regulations and conducting exam administration for exam boards in various courses of study, with a few exceptions. This includes the administration of exam registration and cancellation and similar work, such as grade registration, issuing certificates or transcripts, and checking admittances or non-admittances to exams and final theses.

Communication and Advising

A crucial part of our work consists of the communication and advising that takes place at the cross section of the Central Examination Office and RWTH Aachen courses of study for all those involved. This means faculties and students

Project Involvement

Together with the faculties and the RWTH Aachen Campus team, the Central Examination Office currently contributes to the Examination Performance and Course Management Project, the PuL-Projekt.

Online Services

At the beginning of the winter semester of 2018/19, the exam management services were launched in RWTHonline. Thus students are now able to register for courses and view published exam dates using RWTHonline. Registration for exams will be possible starting December 3, 2018. Please note that this does not apply to a small number of seminar and practicals that have earlier registration deadlines – for this reasons, we advise students to check the information provided by the faculty or department on a regular basis. Please also note that these functions are not available for students of medicine and dentistry.

What happens to CAMPUS-Office?

For a transition period, CAMPUS-Office for Students will remain accessible. You can continue to use those Central Examination Office functions that have not been transferred to RWTHonline as yet. However, the transfer will be completed in the course of the winter semester of 2018/19 – as soon as all functions are available in RWTHonline, users of CAMPUS-Office will be redirected to the new system.

In CAMPUS-Office, using the VZPA functionalities, you can print out certificates and view your achievements and transcripts of records attained until the summer semester of 2018.

 

FAQs from Examiners

How do I log in as an examiner?

Please go the the RWTHonline website and click on the "Login Access" button in the "Login for students and employees" box. Enter your user name, formerly termed "TIM code," and your password for CAMPUS-Office/Web Services.

 

Why can I see lists for other examiners in my teaching unit?

The "Performance Records" function will be made available at the organizational level in late November. For this reason, after login, all lists belonging to the teaching unit chair can be viewed.

Why do I need to provide authentification with the TAN numbers when entering grades?

TAN entry is required due to heightened security and data protection. Please keep your TAN is a secure place and only forward it to confidential persons. Forwarding this list electronically is prohibited for security reasons.

Where do I get the TAN numbers?

Teaching units receive a list of the TAN numbers from the ZPA in December and May. They are for the subsequent examination period, and for grade entry in April and May, as well as October and November.  TANS that are not used, expire.

I do not have any more TANs. What do I do?

If you need more TANs, please inform Sofia Judizki in the ZPA.

How do I get to my exam/assessment lists?

Beginning December 3, 2018, exam and assessment lists for exams in the winter semester of 2018/19 can be viewed and grades entered using RWTHonline.

Navigate to your organizational unit (see the RWTH documentation portal: Eigene Organisationseinheit finden) and select the Exam Management application. Enter your Exam Management PIN and click on the Login button. When examiners open the application for the first time, their PIN code will be displayed. Please note down this code as it will be displayed once only. You can change the PIN code in the Exam Management application under “Settings.”

You can find your exam/assessment lists in the „Assess Exams“ application. Please note that students who have de-registered or withdrawn from an exam are no longer listed in the candidate list. The participant lists can imported to your computer in the CSV (Excel) and XML formats. The file name proposed by the system is not to be modified, as it will not be recognized by the system upon re-import.

The lists include student ID, last name, first name, course of study, number of exam attempts, and the grade (with comments).

Please note that students who have de-registered or withdrawn from an exam are no longer listed in the candidate list. As a result, the RU and RT entries used in the past system will no longer be required. Entries such as cancellation due to illness, AT for short; termination of an exam due to illness, PA for short; or non-admission, NZ for short, due to missing work and achievements; continued to be contained in the lists. Further possible entries include deletion of an exam registration, S for short; deletion of an exam, E for short; deletion of grades upon degree completion within the nominal duration of studies, G, GA, GL for short; and anullment of an exam, A for short. These entires can be found in the “Note/Vermerk” column.

How do I view last-minute changes in my exam/assessment lists?

Exam/assessment lists are changed all the time – students withdraw from exams or submit doctor's notes. If you have exported a participant list a few das before an exam, you may receive error messages when re-importing the list, for example if you want to overwrite grade entries made by the ZPA in the meantime (such as Q for doctor's note) or want to grade students who have de-registered from an exam.

How do I enter grades?

There are two possibilities for posting grades. Both possiblities require a TAN in order to be saved.

  1. Direct Grade Entry

After opening the registration list, the grade is entered online in the column "PfrgNote". You get to the next row using the tabulator key. Since an examination date is required for an exam, the data must be entered afterwards when entering grades, if it wasn't entered when the exam was registered.

Entry is first finished when the "Speichern" button is clicked. Once saved, the grade for students is visible in the VZPA. If you are interrupted while entering grades, for example due to a telephone call, you should save intermittently, since the process is discontinued through "Time Out" after about ten minutes. Examiners can directly enter grades or overwrite grade lists.

2. Overwriting a List 

Lists that are saved in Excel or csv format by examiners and are on the "institute computer" after grades have been entered, can directly be "restored": the data from the Excell sheet are first copied to the clipboard and then uploaded to the corresponding registartion list. Please make note of the exact instructions Entering Grades via the Clipboard. If the data was pasted into the list, the button "Speichern" must be clicked, in order to transmit the data to the ZPA computer.

Note: If cases appear in the institute lists, that are not in the ZPA registration lists, this data will not be saved! Please register them separately with the ZPA!

In what format do I have to enter grades?

Grades are entered in the "PrfgNote" field.

Grades must be entered without a comma and with three places, ending with the number "0", for example "130", "270" or "500". Each grade bigger than 400 leads to the status NB, that is "not passed". In case of "No appearance" please enter the grade "NE", this is saved as 500 with the status "NB" and the note "NE". For ungraded assessments, "++" is entered for passed and "--" for failed.

In accordance with the framework examination regulations (MPO §9 (1) and BPO §10 (1)) intermediate grades can only be entered if they end with .3 or .7. That is all entered grades must end with .0, .3, or .7. The following grades however, cannot be entered 0.7, 4.3, 4.7, and 5.3. These grade values are typically predefined for Diplom, Magister, and Staatsexamen Teacher Training courses. The entries "RU", "RT", and "AT" cannot be entered.

What do I enter if students were not admitted to the exam?

If students do not fulfill the necessary subject internal requirements for taking the first exam, enter the grade "NZ".

If you determine later on, that the entry is incorrect, it can only be corrected by the respective case worker in the ZPA.

What do I enter if students terminate an exam due to illness?

If a student falls ill during an exam and terminates the exam, please enter the note "PRA" ( = exam terminated) in the field "Note".

The result is saved with a grade of 500 with the status "NB" (= failed) and with the note "PRA".

Further steps are determined by the Guidelines for Inability to Take an Examination due to Illness, which you can find also in the Wiki intern (https://wiki-intern.rwth-aachen.de/x/1wAp, accessible from the RWTH network).

What do I need to pay attention to when sending a list?

The Excel or csv file must remain unchanged, except for the grade and date entries. If there are cases in the institute list, that are not in the ZPA registration list, these will not be saved.  Please notify these cases with the ZPA separately.

Warum müssen Noteneinträge gültig gesetzt werden?

Can I make changes after saving the entered grades?

Examiners can supplement or change grades after saving them. A grade may need to be changed after a student views their exam or after an oral supplemental exam.

After the exam administration system is switched to the following semester, examiners can no longer make entries. Please inform the ZPA of results if necessary.

Do I need to pay attention to anything when entering the grades for oral supplemental exams?

After oral supplemental exams, please do not change the assessment date, since the examination date counts.

Can I also view results after assessments have been closed?

Teaching units can view grade lists for the past two years through the function "Noteneinsicht für abgeschlossene Prüfungen“.

What do the abbreviations RT, RU, AT, PRA, NZ, NE, NMP, PA, PMG, NG and GLL?

RT = Cancellation online through the VZPA
RU = Cancellation in person in the ZPA
AT = Withdrawal through submittal of a doctor's note
PRA = Exam terminated
NZ = Not admitted to the exam
NE = Did not show up to exam
NMP = Withdrawal from oral examination through submittal of a doctor's note
PA = Exam cancelled
PMG = Exam registration cancelled
GLL = Exam entry deleted
NG = Grade expunged
 

How long must exams be kept?

You can find the regulations for saving exam work and exam records in the Guidelines in the Official Notices.

 

Your ZPA Contact

On this page you can find all ZPA contact persons sorted by subject.

 

Staff

Name Contact
Allgemeine Anfragen
Prüfungsamt ZPA Phone: +49 241 80 90710

Abteilungsleitung
Abteilungsleiterin
Carola Babinecz
Phone: +49 241 80 90850

Stellvertretende Abteilungsleiterin
Tanja Krause
Phone: +49 241 80 90711

Geschäftszimmer
Nadja Mertens Phone: +49 241 80 90710

Gudrun Löhrer Phone: +49 241 80 96742

Auszubildende
Melanie Taschbach
Phone: +49 241 80 90702

Auszubildender
Tim Söhnen
Phone: +49 241 80 94318

Prüfer Extern Phone: +49 241 80 90710

N. N. Phone: +49 241 80 90710

Übergeordnete Koordination
Math.-Techn. Assistentin, Datenverarbeitung
Sofia Judizki
Phone: +49 241 80 96849

Kevin Dörr Phone: +49 241 80 97277

Galina Pitschelatow Phone: +49 241 80 97278

Julia Friesen Phone: +49 241 80 97273

Martina Hornberg
Sachgebiet I
Studiengänge der Fakultäten 3, 4 & 8, International Academy
zusätzlich Wirtschaftsingenieurwesen FR Bauingenieurwesen, Elektr. Energietechnik, Maschinenbau, Werkstoff- & Prozesstechnik
Verteilung der Studiengänge auf Mitarbeiter/-innen unter http://www.rwth-aachen.de/kontakt-zpa
Leiterin Sachgebiet I (komm.)
Mareike Meinert
Phone: +49 241 80 97274

Souria El Aissati Phone: +49 241 80 96744

Ursula Kuck Phone: +49 241 80 94337

Anna Hamacher Phone: +49 241 80 96746

Sebastian Scherer Phone: +49 241 80 97063

Hannah Weyermann Phone: +49 241 80 97275

Biljana Zito Phone: +49 241 80 94346

Margarita Kapchits Phone: +49 241 80 90806

Petra Priemer Phone: +49 241 80 94343

Sachgebiet II
Studiengänge der Fakultäten 3, 5 & 7, Biomedical Engineering und Logopädie
Verteilung der Studiengänge auf Mitarbeiter/-innen unter http://www.rwth-aachen.de/kontakt-zpa
Leiterin Sachgebiet II
Stephanie Schweitzer
Phone: +49 241 80 94314

Anna Braun Phone: +49 241 80 94347

Gaby Cüpper Phone: +49 241 80 90690

Petra Merkens Phone: +49 241 80 94336

Sascha Bielefeld Phone: +49 241 80 97271

Margarethe Weidler Phone: +49 241 80 94348

Torsten Loevenich Phone: +49 241 80 97276

Dimitrula Liontos Phone: +49 241 80 90666

Dorothea Schleicher
Sachgebiet III
Studiengänge der Fakultäten 1, 2 & 6
Verteilung der Studiengänge auf Mitarbeiter/-innen unter http://www.rwth-aachen.de/kontakt-zpa
Leiterin Sachgebiet III
Polina Lewerenz
Phone: +49 241 80 94349

Nuray Bayaslan Phone: +49 241 80 97061

Doris Zirr Phone: +49 241 80 94340

Alina Beling Phone: +49 241 80 94345

Felicia Schaffhausen Phone: +49 241 80 94335

Helene Mekle Phone: +49 241 80 90662