Division 1.3 - Central Examination Office

Division 1.3 - Central Examination Office belongs to the Department of Academic Affairs and Registrar's Office within RWTH Aachen's Central University Administration.

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Our Responsibilities

Our staff supports the faculties in implementing newer examination regulations and conducting exam administration for exam boards in various courses of study, with a few exceptions. This includes the administration of exam registration and cancellation and similar work, such as grade registration, issuing certificates or transcripts, and checking admittances or non-admittances to exams and final theses.

Communication and Advising

A crucial part of our work consists of the communication and advising that takes place at the cross section of the Central Examination Office and RWTH Aachen courses of study for all those involved. This means faculties and students. This work includes agreement between the faculties and the Central Examination Office on the display of Bachelor and Master courses of study in Campus and the software used in the Central Examination Office.

Legal Coordination

Additionally, the Central Examination Office coordinates the administrative side, rather from that of the faculties, of the legal review of new examination and change regulations. This includes both the legal supervision before the exam and change regulations are published as well as answering legal questions for understanding individual regulations in the exam regulations, that is general legal questions about examinations.

Project Involvement

Together with the faculties and the RWTH Aachen Campus team, the Central Examination Office currently contributes to the Examination Performance and Course Management Project, the PuL-Projekt.

Online Services

Some of the services from the Central Examination Office are available to students online in the Virtual Central Examination Office (VZPA) through CAMPUS Office and the CAMPUS information system.

Through the VZPA Student Function students can register for exams, for example, or cancel their registration. They can view their personal transcrips and print out certificates.

Through the VZPA Examiner Function examiners can view their registration lists for exams via the VZPA and enter results. Please feel free to use our instructions(de) or the brief introduction (de) on the VZPA Examiner Function.

FAQs from Examiners

How do I log in as an examiner?

Go to the CAMPUS information system start page and click on the menu option "Login für Mitarbeiter“. Enter your username and password. From the drop down menu, pick the option "Prüfer" and log in.

Why can I see lists for other examiners in my teaching unit?

The examiner log in exists for the teaching unit, not for individual examiners. For this reason, you can view all the lists that belong to exams in the teaching unit, after logging in.

Why do I need to provide authentification with the TAN numbers when entering grades?

TAN entry is required due to heightened security and data protection. Please keep your TAN is a secure place and only forward it to confidential persons. Forwarding this list electronically is prohibited for security reasons.

Where do I get the TAN numbers?

Teaching units receive a list of the TAN numbers from the ZPA in December and May. They are for the subsequent examination period, and for grade entry in April and May, as well as October and November. TANS that are not used, expire.

I do not have any more TANs. What do I do?

If you need more TANs, please inform Sofia Judizki in the ZPA.

How do I get to my registration lists?

After logging in and providing authentification, examiners have access to all registration lists that belong to their teaching unit. The linkage occurs through the institute's identification number. The registration lists always appear complete, meaning you can also view withdrawls and doctor's notes.

The participant lists can be imported to the "institute computer" in either a csv file or into Excel. The file name offered by the system can be changed by the examiners and should contain the characteristics of the exam, for example the exam number, course of study, exam regulation version, degree, etc.

In addition to the student number, last and first name, the lists contain the number of the attempt, a note, such as NMP for "only oral examination", and other information on early attempts (Freiversuch).

Cases of withdrawl, RU or RT for short, cancellation due to illness, AT for short, or non-admission, NZ for short, due to missing work and achievements are contained in the lists. You can find them in the Vermerk column.

How do I view last-minute changes in my registration lists?

The most current status can be displayed by sorting according to the column "ÄndDat“. There all the late registrations or cancellations are visible. Since changes are always possible due to withdrawls and doctor's notes, and later registrations when applicable, grade entry should take place in a quickly created short csv or Excel file.

How do I enter grades?

There are two possibilities for posting grades. Both possiblities require a TAN in order to be saved.

Direct Grade Entry

After opening the registration list, the grade is entered online in the column "PfrgNote". You get to the next row using the tabulator key. If the date column also needs to be changed, it must be selected with click of the mouse. The date must be entered in the format DD.MM.YY or DD.MM.YYYY.

Entry is first finished when the "Speichern" button is clicked. Once saved, the grade for students is visible in the VZPA. If you are interrupted while entering grades, for example due to a telephone call, you should save intermittently, since the process is discontinued through "Time Out" after about ten minutes. Examiners can directly enter grades or overwrite grade lists.

2. Overwriting a List

Lists that are saved in Excel or csv format by examiners and are on the "institute computer" after grades have been entered, can directly be "restored": the data from the Excell sheet are first copied to the clipboard and then uploaded to the corresponding registartion list. Please make note of the exact instructions Entering Grades via the Clipboard. If the data was pasted into the list, the button "Speichern" must be clicked, in order to transmit the data to the ZPA computer.

Note: If cases appear in the institute lists, that are not in the ZPA registration lists, this data will not be saved! Please register them separately with the ZPA!

In what format do I have to enter grades?

Grades are entered in the "PrfgNote" field.

Grades must be entered without a comma and with three places, ending with the number "0", for example "130", "270" or "500". Each grade bigger than 400 leads to the status NB, that is "not passed". In case of "No appearance" please enter the grade "NE", this is saved as 500 with the status "NB" and the note "NE". For ungraded assessments, "++" is entered for passed and "--" for failed.

In accordance with the framework examination regulations (MPO §9 (1) and BPO §10 (1)) intermediate grades can only be entered if they end with .3 or .7. That is all entered grades must end with .0, .3, or .7. The following grades however, cannot be entered 0.7, 4.3, 4.7, and 5.3. These grade values are typically predefined for Diplom, Magister, and Staatsexamen Teacher Training courses. The entries "RU", "RT", and "AT" cannot be entered.

What do I enter if students were not admitted to the exam?

If students do not fulfill the necessary subject internal requirements for taking the first exam, enter the grade "NZ".

If you determine later on, that the entry is incorrect, it can only be corrected by the respective case worker in the ZPA. If a student has already used his or her right to withdrawl or submitted a doctor's note before "NZ" has been entered, you must notify the ZPA of the "NZ", so that the withdrawl can be overwritten.

What should I absolutely pay attention to while entering grades?

Please do not work in multiple opened windows. Saving processings in varying windows leads to inconsistencies in the overwritten data.

What do I need to pay attention to when sending a list?

The Excel or csv file must remain unchanged, except for the grade and date entries. If there are cases in the institute list, that are not in the ZPA registration list, these will not be saved. Please notify these cases with the ZPA separately.

Can I make changes after saving the entered grades?

Examiners can supplement or change grades after saving them. A grade may need to be changed after a student views their exam or after an oral supplemental exam.

After the exam administration system is switched to the following semester, examiners can no longer make entries. Please inform the ZPA of results if necessary.

How can I close grade entry for an exam?

After closing the grade entry, please inform the responsible case work in the ZPA via email, that the results for an assessment have been completely entered. Without this notification, the ZPA cannot conduct any automatic registration for a repeat date, which would make the implementation of repeat dates impossible for examiners, students, and the ZPA.

Do I need to pay attention to anything when entering the grades for oral supplemental exams?

After oral supplemental exams, please do not change the assessment date, since the examination date counts.

Despite entering grades via the VZPA Examiner Function, do I still need to sent a signed grade list to the ZPA?

No, this is no longer necessary.

Can I also view results after assessments have been closed?

Teaching units can view grade lists for the past two years through the function "Noteneinsicht für abgeschlossene Prüfungen“.

What do the abbreviations RT, RU, AT, NZ, NE, NMP, PA, PMG, and GLL?

RT = Cancellation online through the VZPA
RU = Cancellation in person in the ZPA
AT = Withdrawl through submittal of a doctor's note
NZ = Not admitted to the exam
NE = Did not show up to exam
NMP = Withdrawl from oral examination through submittal of a doctor's note
PA = Exam cancelled
PMG = Exam registration cancelled
GLL = Exam entry deleted

* Ihr Kontakt zum ZPA *

Contact Person

Staff

Name	Contact
Abteilungsleitung
Abteilungsleiterin Iris Wilkening	Phone: +49 241 80 94040 iris.wilkening@zhv.rwth-aachen.de
stellv. Abteilungsleiter; Leiter Sachgebiet IV Gerrit Heidenreich	Phone: +49 241 80 90850 gerrit.heidenreich@zhv.rwth-aachen.de
Geschäftszimmer
Leiterin Geschäftszimmer Nadja Mertens	Phone: +49 241 80 90710 nadja.mertens@zhv.rwth-aachen.de
Daniela Bildstein	Phone: +49 241 80 94318 daniela.bildstein@zhv.rwth-aachen.de
Auszubildender Marc Völger	Phone: +49 241 80 90702 marc.voelger@zhv.rwth-aachen.de
Auszubildende Janine Cremer	Phone: +49 241 80 96742 Janine.Cremer@zhv.rwth-aachen.de
Praktikantin Tatjana Hentschke	tatjana.hentschke@zhv.rwth-aachen.de
Sachgebiet I
Studiengänge der Fakultäten 3, 4 & 8
zusätzlich Wirtschaftsingenieurwesen FR Bauingenieurwesen, Elektr. Energietechnik, Maschinenbau, Werkstoff- & Prozesstechnik
Verteilung der Studiengänge auf Mitarbeiter/-innen unter http://www.rwth-aachen.de/kontakt-zpa
Leiterin Sachgebiet I Manuela Loch	Phone: +49 241 80 94343 manuela.loch@zhv.rwth-aachen.de
Sachbearbeiterin Nina Gawollek	Phone: +49 241 80 90700 nina.gawollek@zhv.rwth-aachen.de
Sachbearbeiterin Julia Friesen	Phone: +49 241 80 94347 Julia.Friesen@zhv.rwth-aachen.de
Sachbearbeiterin Biljana Zito	Phone: +49 241 80 94346 biljana.zito@zhv.rwth-aachen.de
Sachbearbeiterin Ursula Kuck	Phone: +49 241 80 94337 ursula.kuck@zhv.rwth-aachen.de
Sachbearbeiterin Tanja Krause	Phone: +49 241 80 90711 Tanja.Krause@zhv.rwth-aachen.de
Sachgebiet II
Studiengänge der Fakultäten 5 & 7 und Biomedical Engineering
Verteilung der Studiengänge auf Mitarbeiter/-innen unter http://www.rwth-aachen.de/kontakt-zpa
Leiterin Sachgebiet II Stephanie Schweitzer	Phone: +49 241 80 94314 stephanie.schweitzer@zhv.rwth-aachen.de
Sachbearbeiterin Rosemarie Knippen	Phone: +49 241 80 90662 rosemarie.knippen@zhv.rwth-aachen.de
Sachbearbeiterin Gaby Cüpper	Phone: +49 241 80 90690 gaby.cuepper@zhv.rwth-aachen.de
Sachbearbeiter Sebastian Reiss	Phone: +49 241 80 94342 sebastian.reiss@zhv.rwth-aachen.de
Sachbearbeiterin Petra Kalbhen	Phone: +49 241 80 94336 petra.kalbhen@zhv.rwth-aachen.de
Sachbearbeiterin Margarete Weidler	Phone: +49 241 80 94348 margarethe.weidler@zhv.rwth-aachen.de
Sachgebiet III
Studiengänge der Fakultäten 1, 2 & 6 und Logopädie
Verteilung der Studiengänge auf Mitarbeiter/-innen unter http://www.rwth-aachen.de/kontakt-zpa
Leiter Sachgebiet III Marcel Thiel	Phone: +49 241 80 94349 marcel.thiel@zhv.rwth-aachen.de
Sachbearbeiterin Polina Stepovik	Phone: +49 241 80 97061 polina.stepovik@zhv.rwth-aachen.de
Sachbearbeiter Kevin Dörr	Phone: +49 241 80 94345 kevin.doerr@zhv.rwth-aachen.de
Sachbearbeiterin Martina Wittwer	Phone: +49 241 80 94335 martina.wittwer@zhv.rwth-aachen.de
Sachbearbeiterin Doris Zirr	Phone: +49 241 80 94340 doris.zirr@zhv.rwth-aachen.de
Sachgebiet IV
Übergeordnete Koordination
Dr.jur. Stephanie Brezing	Phone: +49 241 80 94341 Stephanie.Brezing@zhv.rwth-aachen.de
Schnittstelle Fakultäten ZPA Dr. Hiltrud Brose	Phone: +49 241 80 94350 Hiltrud.Brose@zhv.rwth-aachen.de
Sabine Franzen	Phone: +49 241 80 90805 sabine.franzen@zhv.rwth-aachen.de
Michaele Gürth	Phone: +49 241 80 96740 michaele.guerth@zhv.rwth-aachen.de
Math.-Techn. Assistentin, Datenverarbeitung Sofia Judizki	Phone: +49 241 80 96849 sofia.judizki@zhv.rwth-aachen.de
Ass. jur. Anna-Katharina Stützer	Phone: +49 241 80 90703 anna-katharina.stuetzer@zhv.rwth-aachen.de
Sonstiges
Prüfungsamt ZPA	zpa@zhv.rwth-aachen.de

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Division 1.3 - Central Examination Office

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