Registration Cancellation & WithdrawalRWTH Aachen
The ZPA differentiates between cancellation of an exam and withdrawl for valid reasons – such as illness. Here you can read what the difference is.
Regular Exam Cancellations
A regular exam cancellation is a cancellation without submitting any reasons up to seven days before the exam date. Depending on the course of study, you can either never cancel, cancel once per exam subject, or cancel as often as you would like. Refer to your exam regulations [LINK zu den POs] or contact your departmental advisor to find out which applies to you.
If your exam regulations allow such a cancellation, you can cancel in one of the following ways up to seven days before the exam:
- in person during ZPA office hours
- via fax or mail (include your student ID number, your course of study, and the exam you would like to cancel)
- or via email with a scanned application
You can also authorize an individual to cancel for you in person in the ZPA.
If your course of study requires you to cancel your exam registration online, and the exam you would like to cancel is in the VZPA, you can do so in CAMPUS Office under "Prüfungsanmeldung/Prüfungsabmeldung“.
There are many dates for oral exams that the ZPA is not aware of. For these exams, you must cancel in person in the ZPA. Please have the exact exam date with you when you cancel. Please remember that this must occur seven days before the exam date.
Withdrawl takes place by submitting a reason and is not restricted to the cancellation deadline of seven days before the exam. If you want to withdrawl from an exam after the cancellation deadline has passed, this is only possible if you submit an application to the responsible examination board or submit a doctor's note to the ZPA.
If for example you are sick and cannot take the exam, please submit a doctor's note immediately. You can either:
- submit it in person in the ZPA or the SuperC info desk
- have it submitted by an authorized person
- or mail it
Please note: You cannot withdraw due to illness via telephone or e-mail.
If you are so ill on the examination day, that you cannot go to the doctor, you need to go as soon as possible afterwards. Have the practice issue you a retroactive note, stating you were not well enough to take the exam. Then submit the doctor's note immediately to your case worker in the ZPA.
Cancellation & Withdrawl FAQS
I have an exam today and am sick. What do I do?
No problem. The best thing to do is go directly to the doctor and get a note from them stating that you are not well enough to take the exam. Submit this note to the ZPA.
Can I also cancel my registration for an exam via telephone or e-mail, if I am sick?
No, unfortunately that is not possible. Cancellations due to illness can only be accepted by the ZPA if you have a doctor's note. Here you can find more information on exam cancellation due to illness. [Sprungmarke zum entsprechenden Punkt].
Do I need to see the University doctor if I withdrawl due to illness?
Normally, you do not need to see the University doctor, but rather you can go and see the doctor of your choice. However, if you often have the need to cancel exams due to illness, the examination board can require you to get a doctor’s note from the University doctor or another doctor of their choosing.
How often can I cancel my exam registration?
That depends on your exam regulations. In most cases, you are allowed to cancel once up to seven days before the exam day. However there are also exam regulations that do not allow any cancellations or that do not restrict the number of times you can cancel.
It is best to check with your exam regulations [Link]. If you are unsure, which rule applies to you, contact your departmental advisor.
What do I do if I have to stop taking an exam due to illness?
Inform the exam proctor that due to illness you wish to stop taking the exam. It is crucial that you immediately go to the doctor and get a note confirming you are not well enough to take the exam. You should submit the doctor's note to the ZPA immediately after you get it.
What happens if I withdraw from an exam due to illness?
If you are in a Bachelor or Master course of study, the ZPA will automatically register you for the next possible exam date. If you are enrolled in another course of study, you will have to register yourself for the next exam date. More information is available on the page Registration under "Automatic Re-registration".
I submitted a doctor's note a few days ago, but it hasn't been noted in CAMPUS. What do I do?
The ZPA always tries to process incoming doctor's notes as soon as possible. Since so many doctor's note are received during the examination periods, delays may occur. If the doctor's note has not been correctly processed after ten days, contact the ZPA.