Division 1.3 - Central Examination Office

 

Division 1.3 - Central Examination Office belongs to the Department of Academic Affairs and Registrar's Office within RWTH Aachen's Central University Administration.

Contact

Phone

work
+49 241 80 90710

Email

E-Mail
 

Information for Students

 

Our Responsibilities

Our staff supports the faculties in implementing newer examination regulations and conducting exam administration for exam boards in various courses of study, with a few exceptions. This includes the administration of exam registration and cancellation and similar work, such as grade registration, issuing certificates or transcripts, and checking admittances or non-admittances to exams and final theses.

Communication and Advising

A crucial part of our work consists of the communication and advising that takes place at the cross section of the Central Examination Office and RWTH Aachen courses of study for all those involved. This means faculties and students

Project Involvement

Together with the faculties and the RWTH Aachen Campus team, the Central Examination Office currently contributes to the Examination Performance and Course Management Project, the PuL-Projekt.

Online Services

Some of the services from the Central Examination Office are available to students online in the Virtual Central Examination Office (VZPA) through CAMPUS Office and the CAMPUS information system.

Through the VZPA Student Function students can register for exams, for example, or cancel their registration. They can view their personal transcrips and print out certificates.

Through the VZPA Examiner Function examiners can view their registration lists for exams via the VZPA and enter results. Please feel free to use our instructions(de) or the brief introduction (de) on the VZPA Examiner Function.

 

FAQs from Examiners

How do I log in as an examiner?

Go to the CAMPUS information system start page and click on the menu option "Login für Mitarbeiter“. Enter your username and password. From the drop down menu, pick the option "Prüfer" and log in.

Alternatively you can log in via the menu option "Selfservice." In order to use the role "Prüfer", click on the corresponding link in Selfservice under the navigation point "Rollen" in the column "Rolle wahrnehmen."

Why can I see lists for other examiners in my teaching unit?

The examiner log in exists for the teaching unit, not for individual examiners. For this reason, you can view all the lists that belong to exams in the teaching unit, after logging in.

Why do I need to provide authentification with the TAN numbers when entering grades?

TAN entry is required due to heightened security and data protection. Please keep your TAN is a secure place and only forward it to confidential persons. Forwarding this list electronically is prohibited for security reasons.

Where do I get the TAN numbers?

Teaching units receive a list of the TAN numbers from the ZPA in December and May. They are for the subsequent examination period, and for grade entry in April and May, as well as October and November.  TANS that are not used, expire.

I do not have any more TANs. What do I do?

If you need more TANs, please inform Sofia Judizki in the ZPA.

How do I get to my registration lists?

After logging in and providing authentification, examiners have access to all registration lists that belong to their teaching unit. The linkage occurs through the institute's identification number.  The registration lists always appear complete, meaning you can also view withdrawals and doctor's notes.

The participant lists can be imported to the "institute computer" in either a csv file or into Excel. The file name offered by the system can be changed by the examiners and should contain the characteristics of the exam, for example the exam number, course of study, exam regulation version, degree, etc.

In addition to the student number, last and first name, the lists contain the number of the attempt, a note, such as NMP for "only oral examination", and other information on early attempts (Freiversuch).

Cases of withdrawal, RU or RT for short, cancellation due to illness, AT for short, termination of an exam due to illness, PRA for short, or non-admission, NZ for short, due to missing work and achievements are contained in the lists.  Furthermore, casses such as the expungement of an exam registration, PMG for short, the deletion of an exam, GLL for short, grade expungement after the regular length of study, NG for short, and annulment of an exam, PAN for short, are also possible. You can find them in the Vermerk column.

How do I view last-minute changes in my registration lists?

The most current status can be displayed by sorting according to the column "ÄndDat“. There all the late registrations or cancellations are visible. Since changes are always possible due to withdrawals and doctor's notes, and later registrations when applicable, grade entry should take place in a quickly created short csv or Excel file.

How do I enter grades?

There are two possibilities for posting grades. Both possiblities require a TAN in order to be saved.

  1. Direct Grade Entry

After opening the registration list, the grade is entered online in the column "PfrgNote". You get to the next row using the tabulator key. Since an examination date is required for an exam, the data must be entered afterwards when entering grades, if it wasn't entered when the exam was registered.

Entry is first finished when the "Speichern" button is clicked. Once saved, the grade for students is visible in the VZPA. If you are interrupted while entering grades, for example due to a telephone call, you should save intermittently, since the process is discontinued through "Time Out" after about ten minutes. Examiners can directly enter grades or overwrite grade lists.

2. Overwriting a List 

Lists that are saved in Excel or csv format by examiners and are on the "institute computer" after grades have been entered, can directly be "restored": the data from the Excell sheet are first copied to the clipboard and then uploaded to the corresponding registartion list. Please make note of the exact instructions Entering Grades via the Clipboard. If the data was pasted into the list, the button "Speichern" must be clicked, in order to transmit the data to the ZPA computer.

Note: If cases appear in the institute lists, that are not in the ZPA registration lists, this data will not be saved! Please register them separately with the ZPA!

In what format do I have to enter grades?

Grades are entered in the "PrfgNote" field.

Grades must be entered without a comma and with three places, ending with the number "0", for example "130", "270" or "500". Each grade bigger than 400 leads to the status NB, that is "not passed". In case of "No appearance" please enter the grade "NE", this is saved as 500 with the status "NB" and the note "NE". For ungraded assessments, "++" is entered for passed and "--" for failed.

In accordance with the framework examination regulations (MPO §9 (1) and BPO §10 (1)) intermediate grades can only be entered if they end with .3 or .7. That is all entered grades must end with .0, .3, or .7. The following grades however, cannot be entered 0.7, 4.3, 4.7, and 5.3. These grade values are typically predefined for Diplom, Magister, and Staatsexamen Teacher Training courses. The entries "RU", "RT", and "AT" cannot be entered.

What do I enter if students were not admitted to the exam?

If students do not fulfill the necessary subject internal requirements for taking the first exam, enter the grade "NZ".

If you determine later on, that the entry is incorrect, it can only be corrected by the respective case worker in the ZPA.

What do I enter if students terminate an exam due to illness?

If a student falls ill during an exam and terminates the exam, please enter the note "PRA" ( = exam terminated) in the field "Note".

The result is saved with a grade of 500 with the status "NB" (= failed) and with the note "PRA".

Further steps are determined by the Guidelines for Inability to Take an Examination due to Illness, which you can find also in the Wiki intern (https://wiki-intern.rwth-aachen.de/x/1wAp, accessible from the RWTH network).

What should I absolutely pay attention to while entering grades?

Please do not work in multiple opened windows. Saving processings in varying windows leads to inconsistencies in the overwritten data.

What do I need to pay attention to when sending a list?

The Excel or csv file must remain unchanged, except for the grade and date entries. If there are cases in the institute list, that are not in the ZPA registration list, these will not be saved.  Please notify these cases with the ZPA separately.

Can I make changes after saving the entered grades?

Examiners can supplement or change grades after saving them. A grade may need to be changed after a student views their exam or after an oral supplemental exam.

After the exam administration system is switched to the following semester, examiners can no longer make entries. Please inform the ZPA of results if necessary.

Do I need to pay attention to anything when entering the grades for oral supplemental exams?

After oral supplemental exams, please do not change the assessment date, since the examination date counts.

Despite entering grades via the VZPA Examiner Function, do I still need to sent a signed grade list to the ZPA?

No, this is no longer necessary.

Can I also view results after assessments have been closed?

Teaching units can view grade lists for the past two years through the function "Noteneinsicht für abgeschlossene Prüfungen“.

What do the abbreviations RT, RU, AT, PRA, NZ, NE, NMP, PA, PMG, NG and GLL?

RT = Cancellation online through the VZPA
RU = Cancellation in person in the ZPA
AT = Withdrawal through submittal of a doctor's note
PRA = Exam terminated
NZ = Not admitted to the exam
NE = Did not show up to exam
NMP = Withdrawal from oral examination through submittal of a doctor's note
PA = Exam cancelled
PMG = Exam registration cancelled
GLL = Exam entry deleted
NG = Grade expunged
 

How long must exams be kept?

You can find the regulations for saving exam work and exam records in the Guidelines in the Official Notices.

 

Your ZPA Contact

On this page you can find all ZPA contact persons sorted by subject.

 

Staff

Name Contact
Allgemeine Anfragen
Prüfungsamt ZPA Phone: +49 241 80 90710

Abteilungsleitung
Abteilungsleiter
Uwe Cockx
Phone: +49 241 80 90850

Website
Stellvertretende Abteilungsleiterin
Tanja Krause
Phone: +49 241 80 90711

Geschäftszimmer
Nadja Mertens Phone: +49 241 80 90710

Janine Cremer Phone: +49 241 80 96742

Auszubildende
Carolin Souren
Phone: +49 241 80 94318

Auszubildende
Melanie Taschbach
Phone: +49 241 80 90702

N. N. Phone: +49 241 80 90710

Prüfer Extern Phone: +49 241 80 90710

Übergeordnete Koordination
Math.-Techn. Assistentin, Datenverarbeitung
Sofia Judizki
Phone: +49 241 80 96849

Martina Hornberg Phone: +49 241 80 97274

Sebastian Reiss Phone: +49 241 80 97277

Galina Pitschelatow Phone: +49 241 80 97278

Sachgebiet I
Studiengänge der Fakultäten 3, 4 & 8, International Academy
zusätzlich Wirtschaftsingenieurwesen FR Bauingenieurwesen, Elektr. Energietechnik, Maschinenbau, Werkstoff- & Prozesstechnik
Verteilung der Studiengänge auf Mitarbeiter/-innen unter http://www.rwth-aachen.de/kontakt-zpa
Leiterin Sachgebiet I (komm.)
Julia Friesen
Phone: +49 241 80 97273

Souria El Aissati Phone: +49 241 80 96744

Ursula Kuck Phone: +49 241 80 94337

Anna Necvolod Phone: +49 241 80 96746

Petra Priemer Phone: +49 241 80 94343

Hannah Weyermann Phone: +49 241 80 97275

Biljana Zito Phone: +49 241 80 94346

Reza Goran Phone: +49 241 80 90806

Helene Mekle Phone: +49 241 80 97063

Sachgebiet II
Studiengänge der Fakultäten 3, 5 & 7, Biomedical Engineering und Logopädie
Verteilung der Studiengänge auf Mitarbeiter/-innen unter http://www.rwth-aachen.de/kontakt-zpa
Leiterin Sachgebiet II
Stephanie Schweitzer
Phone: +49 241 80 94314

Mareike Meinert Phone: +49 241 80 94347

Gaby Cüpper Phone: +49 241 80 90690

Petra Kalbhen Phone: +49 241 80 94336

Sascha Bielefeld Phone: +49 241 80 97271

Margarethe Weidler Phone: +49 241 80 94348

Mathis Kleine Phone: +49 241 80 97276

Dorothea Schleicher Phone: +49 241 80 90666

Sachgebiet III
Studiengänge der Fakultäten 1, 2 & 6
Verteilung der Studiengänge auf Mitarbeiter/-innen unter http://www.rwth-aachen.de/kontakt-zpa
Leiterin Sachgebiet III
Polina Lewerenz
Phone: +49 241 80 94349

Doris Zirr Phone: +49 241 80 94340

Nuray Bayaslan Phone: +49 241 80 97061

Kevin Dörr Phone: +49 241 80 94345

Kristina Castro Sancho Phone: +49 241 80 94335

Rosemarie Knippen Phone: +49 241 80 90662