Information on How to Deal With the Coronavirus Crisis

 

Rate of Infection

Highest rate of infection in the past seven days in the City of Aachen and Städteregion Aachen (as of January 18, 2021): 134

 
Points of Contact
Topic Kontakt
General questions

(Suspected) Coronavirus case University Medical Center
Preventive measures Occupational and Radiation Protection Staff Unit
Coronavirus signage for buildings

Certificates for students Central Examination Office
Certificates for employees

Division 8.1 – Academic Employees and Assistants

Division 8.2 – Technical and Administrative Employees

Certificates for guests, visitors, service providers Division 2.2 – International Student and Scholar Services
Equipment for buildings – sanitation supplies
 
Measures

Regulation

In Effect Until

Traveling Abroad

Due to the updated legal specifications and out of concern for all University members, University Management, in consultation with the Crisis Management Team of RWTH Aachen University, has updated the following regulations regarding travel. In principle, the following still applies: As soon as anyone exhibits COVID-19 symptoms, they are expressly prohibited from entering the RWTH premises. In addition, the following regulations apply to travel to risk areas at present.

Business trips for employees:

In principle, the University will not approve any business trips to risk areas at present. Risk areas are established by the Robert Koch Institute (RKI) and only include areas outside Germany. There are no risk areas in Germany according to the definition of the RKI. If employees on a business trip return from a country that is classified as a risk area while they are still on their trip, the requirements of the German Federal Ministry of Health apply with regard to the reporting obligations and quarantine regulations. Division 8.3 will be happy to answer any questions you may have on this matter.

Employees may still go on business trips within Germany. It is strongly recommended that you inform yourself about the rate of infection at your destination before you start your journey. Business trips in Germany should, however, still be kept to an absolute minimum. Instead, virtual formats should be used wherever possible. Public transportation and airplanes should not be used if this can be avoided. RWTH presumes that employees have good reason if they decide to use rental cars or their own vehicle for a business trip. Requirements at the destination, possibly caused by the infection rate at the individual’s place of residence, must be observed.

Private travel by employees:

The Crisis Management Team urgently appeals to all employees to refrain from personal travel when it is not absolutely necessary. If, however, employees do go on a trip to a risk area, the respective superiors should be informed in advance so that work arrangements can be planned ahead of time. Here, of course, a work-from-home arrangement could be granted.

If travelers return from a risk area, the requirements of the German Ministry of Health apply with regard to the reporting obligations and quarantine regulations. Individuals returning from risk areas can choose to get cleared to return to work by taking a COVID test or they can stay under home quarantine. If employees who cannot work from home decide to quarantine, they will, however, only be entitled to compensation under the Protection Against Infection Act if they had a valid reason for traveling. A vacation trip, for example, is not a valid reason. The Human Resources Department is happy to assist you with any questions you may have.

Rules for commuters (employees and students), travelers (students), guests, visitors, service providers, contractors from risk areas:

There are exemptions for cross-border commuters who are not subject to mandatory testing. In case of doubt, please contact the responsible health department. People who are required to test are prohibited from entering the RWTH until the test result is announced.

The Netherlands have designated Germany as a risk area. Travelers entering the Netherlands from Germany must immediately enter a ten-day quarantine. Exemptions for cross-border commuters (for example employees or students of RWTH) apply.

Individuals from a risk area who are required to come to the University for activities related to their training or studies that cannot be postponed may enter the RWTH premises. If a corresponding certificate is required for travel in your country of origin, the following will be happy to assist you:

  • Division 2.1 for students
  • The Human Resources Department for employees
  • Division 2.2 for guests, visitors, service providers, etc.

The Crisis Management Team strongly recommends refraining from in-person meetings and switching to video conferencing formats or the like. If guests etc. arrive from risk areas, the host institution must inform them of the reporting obligation.

Special regulations apply to individuals entering Germany from the United Kingdom or the Republic of South Africa. These are outlined in the Coronaeinreiseverordnung (Coronavirus Entry Ordinance).

Until further notice

Duty to report infections of University members

Cases of infection of University members are immediately to be reported to the University Medical Center at +49 0241 80 94444 ("Hochschulärztliche Einrichtung")

Until further notice

Contact Tracing

The immense workload the municipal health departments are dealing with now due to the large number of recent coronavirus infections has resulted, in many cases, in delays in the departments’ contact tracing efforts. For this reason, all RWTH members who have been classified as category 1 contact persons are not permitted to enter the RWTH premises for the duration of the usual quarantine period. All RWTH employees concerned shall work from home during this period. If you are uncertain about whether you may be classified as a category 1 contact person, the University Medical Center will be happy to advise you in this regard. Furthermore, you should also get in touch with the local health department.

Important Note for Employees and Students Living in the District of Heinsberg:
The local health department no longer issues quarantine orders for category 1 contact persons in all cases. If there is reliable information, however, that employees and students are to be classified as category 1 contact persons, they are not permitted to enter the RWTH premises for the usual quarantine period. All employees concerned are asked to work from home office during this period.
If there are any uncertainties regarding the classification as a category 1 contact person, the University Medical Center will be happy to advise you.

Quarantäneverordnung NRW

Until further notice

Work From Home Arrangements

  • In the period from December 16, 2020 to January 31, 2021, all employees who can work from home must do so, even if this results in quality losses.

  • Exceptions to this rule may only be granted for good reasons, in particular for activities that secure the infrastructure of RWTH or for experiments in the university institutions. The respective managers are responsible for objectively and closely interpreting this regulation and ultimately deciding how to implement it.

  • If employees have questions regarding the organization of working hours and childcare, the human resources departments will be happy to help. The federal government has also announced it will provide additional offers for this group of employees. As soon as new information is available, we will, of course, announce them. Further information on the Blog.

Until further notice

Study and Reading Rooms

All study spaces and reading rooms will be closed from Saturday, October 31, 2020.

Until further notice

University Library

The University Library and the Medical Library are open for the loan and return of books and other items. However, these services are only available to students and staff who need to prepare for exams for which a date has been set. Access is limited to two individuals at any one time – please note that this may lead to longer waiting times. The libraries are open Monday to Friday from 9am to 4pm.

RWTH students and staff can order books and other items from the Central University Library, University Library 2, the Central Textbook Collection, the Center of Patents and Standards PNZ, and the Medical Library using the KatalogPlus online catalogue. The ordered media can then be collected from the checkout desk on the ground floor of the Central Library and from the Medical Library.

Until further notice

Special restrictions on in-person advising services

In principle, in-person advising services can be available again as long as the special hygiene measures are observed. We strongly recommend contacting the respective service point by phone or email beforehand to find out what the measures and conditions are and to then arrange an appointment if possible.

Until further notice

Written exams

All in-person classroom teaching activities (including written exams and exam reviews) will be suspended in the period from December 16, 2020, to January 31, 2021. If possible and reasonable, instructors can offer virtual formats during this time instead.

Until further notice

Work Meetings

Work meetings may now only be held in person if absolutely necessary and only absolutely necessary participants may attend. All attendees must wear their masks and adhere to the known hygiene regulations throughout. Please note that currently most employees are obligated to work from home.

The current applicable minimum distance between individuals must be maintained during all activities. If this is not possible, the activity may only be carried out under application of compensation measures previously agreed with Occupational Safety.

Please also refer to the guidelines on how to conduct job interviews (de).

Until further notice

Regulations on Events

The Rectorate has decided to put special regulations in place for hosting events, which are in force until the end of the 2020/21 winter semester.

Such events include, in particular:

  • First-semester student events (Bachelor's students)
  • Classes for students in higher semesters (Bachelor) and Master's students
  • Work meetings
  • Conferences, symposia, etc.
  • Cultural events and events not explicitly regulated by the Corona Protection ordinance ("CoronaSchVO")
  • Community events
  • Events hosted by third parties

All rules and regulations are laid out in the Guidelines on Holding In-Person Events.

Special regulations are also in place for internships and lab courses as well as excursions:

Aufgrund des aktuellen Lockdowns und der diesbezüglich erlassenen Regeln an der RWTH gilt aktuell jedoch Folgendes:

  • All in-person classroom teaching activities (particularly lab courses, written examinations, and exam reviews) will be suspended in the period from December 16, 2020, to January 10, 2021. If possible and reasonable, instructors can offer virtual formats during this time instead. We would also urge the exam boards to find solutions that help students progress with their degree programs.
  • All virtual teaching and exam offerings that have already been planned will continue during this time.

Public events (congresses/conferences, cultural offers as well as third-party events) may no longer be held on RWTH premises as of Saturday, October 31, 2020.

Until further notice

University Sports

All sports operations have been suspended. This applies to all offerings of the University Sports Center (HSZ) without exception. This means all sports halls, the cage soccer facilities, the all-weather pitch, the wood chip track, the running tracks, the natural grass pitch, the outdoor fitness facilities, the RWTH Gym, the sauna, as well as the changing rooms and sanitary facilities will be closed.

The date for resuming operations and opening registration for the 2020/21 Winter Semester will depend on future developments and will be announced on the HSZ Website at short notice.

Until further notice

Deadline for the submission of final theses and term papers Please get in touch with the Central Examination Office ZPA for further information