Division 7.3 - Central Purchasing

Keyboard with Symbols from Business and Economy

The Division of Central Purchasing belongs to the Department of Finance within RWTH Aachen's Central University Administration.

Contact

Name

Purchasing and Customs Matters

Phone

work: +49 241 80 94200

Email

E-Mail: Send Email

Purchasing

Our employees ensure all procurement processes are smoothly completed. This includes scientific equipment, all conventional equipment, and everything required to cover the University's IT needs.

Conventional equipment (Section I) includes but is not limited to room furnishings, office equipment, and commodities. In IT (Section IV), purchasing ranges from IT equipment to high performance computers. To support research and teaching, Section II is concerned with services and deliveries pertaining to equipment. Section V is responsible for the awarding of contracts for standard and customized software and the commissioning of web portals.

The Profit is in the Purchase.

Jakob Fugger the Rich

Our Responsibilities

Purchasing
Contracts (with industry)
Suppliers
Conclusion of framework agreements
Insurance
Job postings
Repair and maintenance of appliances
Notice of defects & demands for compensation for damages
Sale of dispensable items

Contract Awarding Procedure

Please check the “Our Team” table below for contact details if you need to get in touch with us. Allocation processes are conducted to fulfill any purchasing needs. Generally a “negotiated procedure” is used for contracts with a value of up to 25,000 euros net. We conduct a “restricted allocation” for contracts ranging from 25,000 and 100,000 euros net. Starting at 100,000 euros net up to the EU threshold (that is up to roughly 200,000 euros) we hold an “open or public call.” Contracts are awarded after a EU-wide allocation process for those beyond the EU threshold.

Furthermore, our team supervises the conclusion of framework contracts and accepts bids for open delivery contracts, the products of which RWTH members are able to access via the RWTH Kaufhaus.

RWTH staff members can view the current status of every individual order by view the purchasing status. This is only open to internal authorized individuals.

Contracts

Our employees are responsible for the conclusion of contracts in the areas of licensing, lending, leasing, publishing, releasing, realtors, maintenance, insurance, and contracts for work agreements, which are not finalized with natural persons – in this event Department 9.0 is responsible – and licensing agreements.

Representatives of university institutions are not authorized to close contracts in the name of RWTH Aachen.

Suppliers

The professional purchasing team in our department serves as the first contact for suppliers.

RWTH Aachen University adheres to ecological and social standards when selecting its suppliers within the framework of the implementation of the GWB, VgV, and TVgG. It values knowing how products are manufactured and delivered. Aside from profitability, sustainability plays a great role in the purchasing of deliveries and services.

In the download section below RWTH Aachen University provides information relevant for contractors and which should be read and adhered to when providing deliveries and services.

Please make note of the information for suppliers.

Sale of Dispensable Items

All measures regarding asset management, particularly the divestment of assets, are supervised by Division 7.3.

Equipment that is considered dispensable for official use is listed on the Intranet. Division 7.3 offers items for sale both internally and externally, whereby offers for service use have priority. If items are no longer useable, the department grants approval for disposal. You can find out which items at any given time are dispensable from the list of dispensable items.

Staff

Name	Contact
Elena Schiwinger	elena.schiwinger@zhv.rwth-aachen.de
Abteilungsleitung
Abteilungsleiter Michael Zündorf	Phone: +49 241 80 94201 michael.zuendorf@zhv.rwth-aachen.de
stellv. Abteilungsleiterin und Leiterin Sachgebiet 4 Dipl.-Betriebsw. Petra Urlichs	Phone: +49 241 80 90515 petra.urlichs@zhv.rwth-aachen.de
E-Mail: Abteilung Zentraleinkauf	beschaffung@zhv.rwth-aachen.de
Geschäftszimmer
Melina Ogiermann	Phone: +49 241 80 94200 melina.ogiermann@zhv.rwth-aachen.de
Sachgebiet 1: Beschaffung von konventioneller Ausstattung und Dienstleistungen
Druckaufträge/Merchandise-Artikel/Büromaterial/Auditprüfungen/weiße Ware/Weiterbildungen/Catering/GEMA/GEZ/ Veranstaltungsdienstleistungen/Drehstühle/Standardmöblierungen/Raumausstatt./Labormöbel/ Verkaufsverträge, auch EXIST/ Ausgabe rosa Auftragsscheine
Leiterin Sachgebiet 1 Jennifer Robinius	Phone: +49 241 80 93503 jennifer.robinius@zhv.rwth-aachen.de
Diana Afari	Phone: +49 241 80 99000 diana.afari@zhv.rwth-aachen.de
Neele Drews	Phone: +49 241 80 92549 neele.drews@zhv.rwth-aachen.de
Laura Jendrzejko	Phone: +49 241 80 99730 laura.jendrzejko@zhv.rwth-aachen.de
Drehstühle/Standardmöblierungen/Raumausstattungen Petra Kapitain	Phone: +49 241 80 94307 petra.kapitain@zhv.rwth-aachen.de
Verkaufsverträge (auch EXIST) Lilia Ostwald	Phone: +49 241 80 90511 lilia.ostwald@zhv.rwth-aachen.de
Corina Titze	Phone: +49 241 80 99415 corina.titze@zhv.rwth-aachen.de
rosa Auftragsscheine Christina Walden	Phone: +49 241 80 94396 christina.walden@zhv.rwth-aachen.de
Simone Wawzik	Phone: +49 241 80 99014 simone.wawzik@zhv.rwth-aachen.de
Eva Mennicken	eva.mennicken@zhv.rwth-aachen.de
Sachgebiet 2: Beschaffung von wissenschaftlicher Fachausstattung
komm. Leitung Sachgebiet 2: Michael Zündorf und Petra Urlichs (s.Abteilungsleitung)
Stefan Gülpen	Phone: +49 241 80 97789 stefan.guelpen@zhv.rwth-aachen.de
Melanie Abbott	Phone: +49 241 80 94205 melanie.abbott@zhv.rwth-aachen.de
Fabian Boltz	Phone: +49 241 80 99054 fabian.boltz@zhv.rwth-aachen.de
Gema Sodermanns	Phone: +49 241 80 90522 gema.sodermanns@zhv.rwth-aachen.de
Carolin Freter	Phone: +49 241 80 94313 carolin.freter@zhv.rwth-aachen.de
Sandra Kasper	Phone: +49 241 80 99039 sandra.kasper@zhv.rwth-aachen.de
Nico Kremers	Phone: +49 241 80 98107 nico.kremers@zhv.rwth-aachen.de
Christian Lehmann	Phone: +49 241 80 94207 christian.lehmann@zhv.rwth-aachen.de
Helena Martin-Sangüesa	Phone: +49 241 80 99037 helena.martin@zhv.rwth-aachen.de
Sachgebiet 3: Reiserahmenverträge, Stellenanzeigen und Rechnungsbearbeitung
Leiter Sachgebiet 3 Daniel Tembrink	Phone: +49 241 80 99038 daniel.tembrink@zhv.rwth-aachen.de
eRechnungsbearbeitung, AirPlus-Belege Franz-Josef Breuer	Phone: +49 241 80 99013 franz.breuer@zhv.rwth-aachen.de
eRechnungsbearbeitung, Anzahlungsrechn., Gase Sarah Etzold	Phone: +49 241 80 99042 sarah.etzold@zhv.rwth-aachen.de
eRechnungsbearbeitung, Stellenanzeigen, Gase, Literaturbeschaffung Kathrin Kleine	Phone: +49 241 80 94208 kathrin.kleine@zhv.rwth-aachen.de
eRechnungsbearbeitung, Spenden Anja Krings	Phone: +49 241 80 90512 anja.krings@zhv.rwth-aachen.de
eRechnungsbearbeitung, Literaturbeschaffung, Stellenanzeigen Fleur Schilonka	Phone: +49 241 80 90516 fleur.schilonka@zhv.rwth-aachen.de
stellv. Sachgebietsleiterin, Anzahlungsrechnungen Stefanie Wagenplatz	Phone: +49 241 80 99012 stefanie.wagenplatz@zhv.rwth-aachen.de
Sachgebiet 4: IT-Hardware
Petra Urlichs, Leiterin Sachgebiet 4 IT-Hardware (siehe Abteilungsleitung)
Sven Lach	Phone: +49 241 80 99001 sven.lach@zhv.rwth-aachen.de
Drucker/PC-Standardausrüstung/Kopierer Iris Nehl	Phone: +49 241 80 93515 iris.nehl@zhv.rwth-aachen.de
Toner/Kabel-Shop Dipl.-Kff. Silvia Randerath	Phone: +49 241 80 94204 silvia.randerath@zhv.rwth-aachen.de
Handys Jan Savvidis	Phone: +49 241 80 99992 jan.savvidis@zhv.rwth-aachen.de
Sachgebiet 5 Software und Webprojekte
Leiterin Sachgebiet 5 Katja Bäcker	Phone: +49 241 80 98106 katja.baecker@zhv.rwth-aachen.de
Marc Esser	Phone: +49 241 80 92782 marc.esser@zhv.rwth-aachen.de
Sachbearbeiterin im Einkauf Anna-Lena Leder	Phone: +49 241 80 94891 anna-lena.overhage@zhv.rwth-aachen.de
Annika Krause	Phone: +49 241 80 90531 annika.krause@zhv.rwth-aachen.de
SAP-MM-Keyuser, Produkt-Klassifizierung
SAP-MM Frank Schlüper	Phone: +49 241 80 94206 frank.schlueper@zhv.rwth-aachen.de
Praktikantin Elena Schiwinger	elena.schiwinger@zhv.rwth-aachen.de
Yvonne Fischer
Meike Hagedorn
Andrea Reichardt

External Links

RWTH Aachen University Library
Closure of user contracts and license agreements for the acquisition of electronic media, such as magazines, databases, and e-books

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Division 7.3 - Central Purchasing

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