Conditions for Participating

   

Eligibility

In order to be eligible to participate in the courses offered by the Doctoral Academy, you must be registered. Further information is available at: Your Registration with the Doctoral Academy.

Login and Registration

You register online for the Doctoral Academy workshops and seminars. Please carefully read the seminar descriptions before registering.

Please Note

You are obliged to coordinate your participation in seminars and workshops with your superior/supervisor.

Booking Process 

We want you offer you a smooth booking process and ensure that you have a fair chance of registering on our courses.

 

FAQ CDS Booking and Seat Allocation Procedures

When can I register for Doctoral Academy seminars and workshops?

There are four quarterly online registration periods per year. Registration starts four weeks before the beginning of the new seminar program. We communicate the exact date to all Doctoral Academy members in advance by email. You can view the new seminar program on our website starting one week before the registration period begins.

How are seminar places allocated?

After the end of the registration period, registration will be closed. Within the next five working days, spots will be allocated as follows:

  • Seminars for which places continue to be available will be immediately re-opened for registration. All those who have registered for a seminar will receive a booking confirmation.
  • For seminars where the number of registrations corresponds to the number of places available, all those who have registered will receive a registration confirmation.
  • For events with more registrations than places available, places will be randomly assigned among those who registered their interest. Anyone who is not allocated a place will be placed on the waiting list. In any case, you will receive an email either confirming your booking or informing you that you have not received a place and that you have been place on the waiting list.

How can I book a free place after the first allocation period is over? How can I get placed on the waiting list?

Once the process described above has been completed, all seminars/worshops will reopen for further registrations. Open places are available for registration. If there are currently no open spots left, you can be put on the waiting list.

Remaining places or places that have become vacant will be allocated on a first-come-first-served basis. The registration period is open unti the beginning of the seminar/workshop.

Does the allocation process apply to all seminars, workshops and events?

The allocation process described above only applies to Doctoral Academy seminars, whose event ID contains "...-DOC-..." or "...-ALE-..."), with the exception of the Scientific Writing and Conference English courses, for which you can register through the Language Center or the Writing Center.

The overview also shows seminars, workshop, and events offered by other providers - here, the allocation process does not apply. Please note the instructions of the respective provider.

 

Notification Service

If an event is fully booked, you can register as an interested party on the waiting list. All persons on the waiting list will automatically receive an email as soon as a place becomes available for booking via the booking portal. If the "Register" button in the portal is greyed out, the seminar is again fully booked. If you do not wish to receive any further notifications for this offering, you can unsubscribe from the waiting list by clicking on the “Cancel" button.

Cancelling Your Registration

If you are unable to attend a seminar or workshop for which you have registered, please cancel your registration as soon as possible in your participant portal by clicking the “Cancel” button of the seminar in question. If you do not have access to the portal for some reason, in exceptional cases, you can also cancel your registration by . By cancelling in time, you will enable someone on the waiting list get your spot.

We reserve the right to temporarily block participants who do not attend seminars without cancelling their registration.

Participant Portal

You can reach your participant portal via the following links:

Costs

All Doctoral Academy events are free of charge. All other costs, such as for accommodation or meals, are met by the participants.

Course Evaluation

At the end of each event you will receive an evaluation form. Please complete the form and submit it to the instructor. This will help us to improve the quality of our seminars and workshops. Alternatively, you can send the evaluation form to the Doctoral Academy (as a scan via email), hand it in in person at the Doctoral Academy Office, or send it by post to the Doctoral Academy.