Exams and Final Theses

  Students studying in the library Copyright: Martin Braun

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Exam Anxiety?

Lots of factors can put strain on your life at University.  In these cases, psychological counseling at the university can offer you confidential and professional support.

 

Exam Registration

Is the registration period coming up? Do you want to register for Auflagenprüfungen or Master's exams earlier than scheduled in the curriculum? On the registration page, you can get all the information you need about the various registration processes that the RWTH Aachen Central Examination Office offers its students. You will also find everything you need to know about topics such as automatic re-registration, oral supplemental exams, or the complaint period.

Registration Cancellation & Withdrawal

You have an exam today but you're ill? Or you realize that you don't want to take an exam scheduled to take place in ten days time? On the Registration Cancellation & Withdrawal page you can find all the information you need about these topics, including details on deadlines and the de-registration process.

 

Form Database

Registration forms for various exams and theses as well as other forms are available in our form database.

 

Certificates

The Central Examination Office issues you various certificates that show your examination performance.You can print out many of them yourself via RWTHonline by using the Certificates (Documents) application. By following this link to our Certificates page, you can find more information regarding this topic, including what certificates can be issued and where you can get them.

 

RWTHonline

RWTHonline is the integrated Campus Management System that is being implemented at RWTH step by step and brought into service all throughout the University with the beginning of the 2018/19 winter semester. You can easily take care of many things via RWTHonline: For example, you can view the publicized RWTH course catalog, register and cancel your registration for exams, and print out many types of certificates on your own. Information regarding the various functionalities can be found in German by following this link to the RWTHonline documentation portal.

 

Conflict Management

These units can provide mediation and clarification in cases of conflict:

 

Exam Regulations

Course of Study-Specific and Subject-Specific Exam Regulations

Your course of study-specific and subject-specific (for teacher training courses of study) exam regulation incudes the rules and guidelines for successfully completing an academic degree, the structure of your course of study, and how grades are calculated. Your course of study-specific or subject-specific exam regulation is always valid in combination with comprehensive exam regulation applicable to you.

Comprehensive Exam Regulations

There is a single comprehensive exam regulation for Bachelor and Master courses of study. This exam regulation contains the comprehensive rules and guidelines for evaluating exam performance, repeating exams, and for final documents. There is a separate comprehensive exam regulation for the teacher training Bachelor and Master courses of study. The comprehensive exam regulation applicable to you is always valid in combination with your course of study-specific or subject-specific exam regulation (for teacher training courses of study).

All subject-specific and course of study-specific exam regulations and the comprehensive exam regulations can be found on RWTH's website under Official Announcements.

 

Exam Accommodations

The university makes it its responsibility to ensure that disabled and chronically ill students are not at a disadvantage during their sutdies. Exam regulations also take into consideration the particular concerns of disabled and chronically ill students and determine methods for erasing the disadvantages. You can find more information under Exam Accommodations for Disabled and Chronically Ill Students.

 

ZPA Contacts and Office Hours

Here you can find the contact persons in the Central Examination Office, their contact information, and their office hours.

 

Please note

From July 1, 2020, you can withdraw from exams via RWTHonline up until five minutes before the start of the exam in question. It is therefore no longer possible or necessary to withdraw from exams by sending an email to that effect to ZPA.

 

General FAQs on Exams and Final Theses

Where can I get a commuter certificate to be able to sit exams?

Please contact the . The team will issue you with a commuter certificate and send it to you.

How can I submit my thesis?

From March 16 to presumably July 31, 2020, you will not be able to hand in final theses at the Central Examination Office in person.

Please send your bound copies, your Statutory Declaration in Lieu of an Oath, and your Application for Logo Use either by postal mail to the ZPA (the date of receipt stamp is used to determine whether the deadline has been met) or use the after-hours mailbox for time-sensitive documents. Please address the envelope to the Central Examination Office – ZPA and add your designated contact person as the recipient.

The ZPA will forward your documents and the application form to the examiners.

Has the write-up period for theses now been extended?

If you registered your thesis before Monday, April 20, 2020, the submission deadline has now been extended by one month. This regulation ceases to apply from April 20, 2020. From this date, the usual course-specific processing time applies.

What should I do if I want to register my final thesis?

We expect that until July 31, 2020, you can register your final thesis by post only. If the application form is not available for download on the faculty website, you can obtain it from the Central Examination Office ZPA. Please get in touch with your designated contact person.

You will receive the registration form by post or as a scan via email. On request, after approval of your registration, the registration form can be sent by internal mail to the relevant department/university institution. In this case, please make sure to provide the contact details of the institution on the registration form. Alternatively, you can send the contact details to the ZPA via email.

Please use your RWTH email address to make sure that you are correctly identified as the individual registering his or her thesis. Furthermore, please make sure to include your student ID number.

 

Can I have my written exam changed into an oral exam?

Please ask your examiner this question. This is generally possible under certain conditions, but requires consultation with the examiners and only applies in special cases. Please reread the email from Professor Krieg sent to all students Wednesday, April 22, 2020.

 

When can I register for exams for summer semester 2020?

The exam registration period for the summer semester 2020 exams starts May 1, 2020.

Please note that earlier registration periods may apply for selected exams. Please check the registration periods for your exams on a regular basis.

Do I have to re-register to be able to take the postponed exams in the summer semester?

Yes, you have to re-register if you cannot complete your studies by March 30, 2020 due to the postponement of your exams or the extended deadline for submitting your thesis, but have to complete them in the summer semester. Please refer to the email sent to all students on March 24, 2020.

I could not transition to my Master's program due to the winter semester 19/20 exam postponement. How many exams can I take for early Master's work in summer semester 2020?

Students who could not transfer to a Master's program due to the postponement of their exams can take an unlimited number of exams for early Master's work, i.e. Master's components completed earlier than scheduled. If you cannot register for the exams, please get in touch with your designated contact person at ZPA:

Can I cancel my exam registration at short notice during summer semester 2020?

Due to the special situation caused by the coronavirus SARS-CoV-2 pandemic, it is possible for students to withdraw from an exam at short notice during the current exam period. This means you can withdraw from an exam via RWTHonline up until five minutes before the start of the exam in question. It is therefore no longer possible or necessary to withdraw from exams by sending an email to that effect to ZPA. Please only use this extended deadline in exceptional cases and withdraw three days before the exam date at the latest to help us with exam planning.

 

FAQs on the Submission of Documents

Can I submit documents to the SuperC in due time?

Due to the extraordinary situation, students may not use the ZPA mailboxes in the SuperC building at this time. For important, time-sensitive matters, please use the after-hours mailbox. In addition, you can also send us documents such as registration forms, proof of internships, or project work sheets as scans via email.
Please understand that we can or will request the original at any time in order to check its authenticity. 

What should I do if I urgently need to submit documents to the ZPA?

If you have to submit your final thesis or other documents to meet a deadline, please use the after-hours mailbox. The after-hours mailbox is located outside the main building, to the right of the Bistro entrance. You can recognize the post office by the eaves of the roof. Please address the envelope to the Central Examination Office – ZPA and add your designated contact person as the recipient.

I have completed a language course and would like to have this assessment included on my academic record. Who should I contact?

As soon as you have successfully completed a language course, please get in touch with your designated contact person at the Central Examination Office. The ZPA staff will discuss the further procedure with you. Please use your RWTH email address to make sure that you are correctly identified as the individual who has completed the language course and make sure to include your student ID number.

How do I get in touch with my designated ZPA contact person?

All employees are still available to answer your questions. Please direct your inquiries, preferably by email, to your designated contact person. It is currently difficult to reach staff by phone. Please understand that due to the extraordinary situation, it may take more time to process your email inquiries.

 

FAQs on Proofs of Performance and Final Transcripts

I need to have a proof of performance signed and stamped. Who can help me?

Please contact your designated contact person. You will receive the proof of performance as a scanned document via email or, on request,  by regular mail. Please use your RWTH email address to make sure that you are correctly identified as the individual requesting the certificate. Furthermore, please include your student ID number in all communication.

Where can I get a student account statement for a Certificate of Good Standing?

If you need a student account statement for a Certificate of Good Standing, please contact your designated contact person. We will also be happy to send the certificate directly by email to the requesting institution (e.g. another university), you will receive a copy of the certificate as well as we include your email address in the CC field. If you would like to receive the Certificate in any other way, please let us know.

Please use your RWTH email address to make sure that you are correctly identified as the student who has requested the Certificate and make sure to include your student ID number.

How do I get a certificate of degree completion?

We would be happy to issue your certificate of completion and send it to you by email. Of course a postal delivery is also possible; please let us know how we should send the certificate to you. 

Where can I find proof of performance for self-printing?

You can find numerous performance records in RWTHonline. If you need a proof of performance that is not available in RWTHonline for self-printing, please contact your designated contact person at the ZPA.

How do I get my final transcripts?

We expect that no final academic transcripts will be handed out in person until July 31, 2020.

On explicit request, the certificate documents can be sent by mail. Please get in touch with the for this option. We will send your transcript via certified mail with a return receipt. At the time of delivery, Deutsche Post will record to whom, when, where, and under what circumstances the document was delivered. You can find more information about shipping with return receipt service here, albeit only in German: Postzustellungsurkunde

Please use your RWTH email address to make sure that you are correctly identified as the individual requesting the certificate and be sure to include your Student ID number.

Will academic transcripts continue to be issued despite the cancelled consultation hours?

Transcripts will continue to be created regularly. You will receive an email as soon as all documents are ready for collection. Please understand that due to the current situation, it may take more time to obtain signatures on  transcripts.

 

FAQs on the Standard Period of Study, the Exclusion of Grades, and the Science Assistant Certificate

Will any assessments not completed in the winter semester due to the postponement of exams or the extended thesis submission deadline still be credited to the 2019/20 winter semester?

Yes, the postponed assessments will be credited to winter semester 2019/20. This also applies to final theses submitted by April 30, 2020. If you consequently complete your studies within the standard period of study, this will be listed on your final documents and the exclusion of grades regulation comes into effect. However, your graduation/completion date will be the actual date of your last examination.

 

I would like to submit a request for the deletion of grades. Do the regular deadlines apply?

The request to have grades deleted must be submitted within the regular time limit, namely no later than one week after the results of the latest exam have been announced. Please use the after-hours mailbox for time-sensitive documents or send us the request by mail.

Issuing the Science Assistant form takes longer under the current circumstances and I cannot meet the deadline. Is there any chance of having the deadline extended?

Please get in touch with your designated contact person at the central examination office, or ZPA, and inform them that there is a delay in issuing the certificate. A late submission can then be taken into account.

 

FAQs on Supplementary Regulations

Is it true that the standard period of study will be extended by one semester for all students of RWTH?

Indeed, the standard period of study will be extended by one semester for all students enrolled at RWTH Aachen University in the summer semester 2020. This regulation also applies to students who are on leave.

Is it true that any failed exams in summer semester 2020 will not count as failed attempts?

Exams taken in summer semester 2020 and assessed with the grade of 5.0 are considered to have not been taken. Excluded from this regulation are unexcused omissions, attempts at deception, or any other breach of regulations

Why is my failed attempt stored in the system despite the new failed attempt regulations?

The Central Examination Office (ZPA) invalidates any failed attempts from summer semester 2020 at regular intervals. However, you will probably see the failed attempt in the system for about two weeks before it is invalidated by ZPA. We ask you to please be patient and check your results again at RWTHonline in 14 days.

Does the free attempt regulation in the summer semester 2020 also apply to Bachelor's or Master’s theses?

No, the free attempt regulation does not apply to Bachelor's or Master’s theses. If the Bachelor's or Master's thesis is assessed with a grade of 5.0, then the failed attempt is counted as usual.

The exam review date was canceled in winter semester 19/20 and I have not yet submitted an application for a supplementary oral exam. When can I submit this application?

No exam review dates in person will take place for now. There is, however, the option of an online exam review. You can submit your application now. The examination will take place within six weeks.

My supplementary oral exam was canceled in winter semester 19/20. By what deadline must I have taken the exam?

Canceled supplementary oral examinations must be taken in summer semester 2020. Please contact your examiner.

 

Please note

We will keep these FAQs as up to date as possible, but urge you to also check the latest RWTH news.