Exams and Final Theses

  Students studying in the library Copyright: Martin Braun

Contact

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Exam Anxiety?

Lots of factors can put strain on your life at University.  In these cases, psychological counseling at the university can offer you confidential and professional support.

 

Exam Registration

Is the registration period coming up? Do you want to register for Auflagenprüfungen or Master's exams earlier than scheduled in the curriculum? On the registration page, you can get all the information you need about the various registration processes that the RWTH Aachen Central Examination Office offers its students. You will also find everything you need to know about topics such as automatic re-registration, oral supplemental exams, or the complaint period.

Registration Cancellation & Withdrawal

You have an exam today but you're ill? Or you realize that you don't want to take an exam scheduled to take place in ten days time? On the Registration Cancellation & Withdrawal page you can find all the information you need about these topics, including details on deadlines and the de-registration process.

 

Form Database

Registration forms for various exams and theses as well as other forms are available in our form database.

 

Certificates

The Central Examination Office issues you various certificates that show your examination performance.You can print out many of them yourself via RWTHonline by using the Certificates (Documents) application. By following this link to our Certificates page, you can find more information regarding this topic, including what certificates can be issued and where you can get them.

 

RWTHonline

RWTHonline is the integrated Campus Management System that is being implemented at RWTH step by step and brought into service all throughout the University with the beginning of the 2018/19 winter semester. You can easily take care of many things via RWTHonline: For example, you can view the publicized RWTH course catalog, register and cancel your registration for exams, and print out many types of certificates on your own. Information regarding the various functionalities can be found in German by following this link to the RWTHonline documentation portal.

 

Conflict Management

These units can provide mediation and clarification in cases of conflict:

 

Exam Regulations

Course of Study-Specific and Subject-Specific Exam Regulations

Your course of study-specific and subject-specific (for teacher training courses of study) exam regulation incudes the rules and guidelines for successfully completing an academic degree, the structure of your course of study, and how grades are calculated. Your course of study-specific or subject-specific exam regulation is always valid in combination with comprehensive exam regulation applicable to you.

Comprehensive Exam Regulations

There is a single comprehensive exam regulation for Bachelor and Master courses of study. This exam regulation contains the comprehensive rules and guidelines for evaluating exam performance, repeating exams, and for final documents. There is a separate comprehensive exam regulation for the teacher training Bachelor and Master courses of study. The comprehensive exam regulation applicable to you is always valid in combination with your course of study-specific or subject-specific exam regulation (for teacher training courses of study).

All subject-specific and course of study-specific exam regulations and the comprehensive exam regulations can be found on RWTH's website under Official Announcements.

 

Exam Accommodations

The university makes it its responsibility to ensure that disabled and chronically ill students are not at a disadvantage during their sutdies. Exam regulations also take into consideration the particular concerns of disabled and chronically ill students and determine methods for erasing the disadvantages. You can find more information under Exam Accommodations for Disabled and Chronically Ill Students.

 

ZPA Contacts and Office Hours

Here you can find the contact persons in the Central Examination Office, their contact information, and their office hours.

 

General FAQs on Exams and Final Theses

How do I find out who is the responsible contact for me?

On the ZPA Contact Person page, you will find an overview of our staff's responsibilities.  This overview is organized by degree, and within the degrees, alphabetically according to course of study.  For every course of study, you will find the respective advisor, along with their telephone number, email address, and office number.

Where is the after hours mailbox?

The after-hours mailbox is on the outside of the Main Building, to the right of the Bistro entrance.  You will recognize the post office by the eaves of the roof.  The after-hours mailbox is lit up at night.

Please make sure to drop off your documents before midnight.

 

Please note

We will keep these FAQs as up to date as possible, but urge you to also check the latest RWTH news.

 

FAQs on Cancelled Consultation Hours

What should I do if I want to register my final thesis?

We expect that until April 17, 2020, you can register your final thesis by post only. If the application form is not available for download on the faculty website, you can obtain it from the Central Examination Office ZPA. Please get in touch with your designated contact person.

You will receive the registration form by post or as a scan via email. On request, after approval of your registration, the registration form can be sent by internal mail to the relevant department/university institution. In this case, please make sure to provide the contact details of the institution on the registration form. Alternatively, you can send the contact details to the ZPA via email.

Please use your RWTH email address to make sure that you are correctly identified as the individual registering his or her thesis. Furthermore, please make sure to include your student ID number.

 

Can I submit documents to the SuperC in due time?

Due to the extraordinary situation, students may not use the ZPA mailboxes in the SuperC building at this time. For important, time-sensitive matters, please use the after-hours mailbox. In addition, you can also send us documents such as registration forms, proof of internships, or project work sheets as scans via email.
Please understand that we can or will request the original at any time in order to check its authenticity. 

Can I also send you documents in scanned form via email?

Due to the extraordinary situation you can also send us documents as a scan via email.

Please understand that we can or will request the original at any time in order to check its authenticity.

How do I get in touch with my ZPA contact person?

All employees are still available to answer your questions. Please direct your inquiries, preferably by email, to your designated contact person. It is currently difficult to reach staff by phone. Please understand that due to the extraordinary situation, it may take more time to process your email inquiries.

What should I do if I urgently need to submit documents to the ZPA?

If you have to submit your final thesis or other documents to meet a deadline, please use the after-hours mailbox. The after-hours mailbox is located outside the main building, to the right of the Bistro entrance. You can recognize the post office by the eaves of the roof. Please address the envelope to the Central Examination Office – ZPA and add your designated contact person as the recipient.

How can I submit my thesis?

From March 16, 2020 to Friday, April 17, 2020, you will not be able to hand in final papers at the Central Examination Office in person.

Please send your bound copies either by post to the ZPA (the postmark date is used to determine whether the deadline has been met) or use the RWTH Mailbox for time-sensitive documents (after-hours mailbox).
The ZPA will forward your documents and the application form to the examiners. The after-hours mailbox is located outside the Main Building, a little bit to the right of the Bistro entrance near the University Mail Center.

Please address the envelope to the Central Examination Office – ZPA and add your designated contact person as the recipient.

Please also note that the submission deadline for final theses and term papers has been postponed by one month.

Has the write-up period for theses now been extended?

If you have already registered your thesis, the submission deadline has now been extended by one month. The new submission date will be changed manually. Therefore, please understand that it will take some time until you see the corrected date online.  If you need a further deadline extension, please contact the relevant examination board.

When will the new examination dates take place?

The planning of the new dates has already begun. Please understand that no specific dates have been set at this point in time. We will inform you of any news related to exams immediately. You will then also receive all the specific information you need. Please be patient and understanding of this situation.

Do I have to cancel my registration for the exams or is my registration still valid?

You do not need to cancel any registrations at this time. You will receive further information regarding this matter in due course. Please be patient and understanding of the situation.

Can I register for exams again, even if I have already deregistered from them?

Yes, you can register for your exams again. You have until April 13 to do so.

Can I have my written exam changed into an oral exam?

Please ask your examiner this question. This is generally possible under certain conditions, but requires consultation with the examiners and only applies in special cases. Please reread the email from Professor Krieg to all students dated March 18, 2020.

I have completed a language course and would like to have this assessment included on my academic record. Who should I contact?

As soon as you have successfully completed a language course, please get in touch with your designated contact person at the Central Examination Office. The ZPA staff will discuss the further procedure with you. Please use your RWTH email address to make sure that you are correctly identified as the individual who has completed the language course and make sure to include your student ID number.

I need to have a proof of performance signed and stamped. Who can help me?

Please contact your designated contact person. You will receive the proof of performance as a scanned document via email or, on request,  by regular mail. Please use your RWTH email address to make sure that you are correctly identified as the individual requesting the certificate. Furthermore, please include your student ID number in all communication.

Where can I get a student account statement for a Certificate of Good Standing?

If you need a student account statement for a Certificate of Good Standing, please contact your designated contact person. We will also be happy to send the certificate directly by email to the requesting institution (e.g. another university), you will receive a copy of the certificate as well as we include your email address in the CC field. If you would like to receive the Certificate in any other way, please let us know.

Please use your RWTH email address to make sure that you are correctly identified as the student who has requested the Certificate and make sure to include your student ID number.

How do I get my final transcripts?

Unfortunately, due to the special situation with regard to the new coronavirus SARS-CoV-2, we will not be handing out final academic transcripts on campus for the time being.

On explicit request, the certificate documents can be sent by mail. Please get in touch with the for this option.

Please use your RWTH email address to make sure that you are correctly identified as the individual requesting the certificate and be sure to include your Student ID number.

How do I get a certificate of degree completion?

We would be happy to issue your certificate of completion and send it to you by email. Of course a postal delivery is also possible; please let us know how we should send the certificate to you. 

Where can I find proof of performance for self-printing?

From March 13, 2020, we will enable you to print out further academic performance certificates yourself. You can find the performance records in RWTHonline. If you need a proof of performance that is not available in RWTHonline for self-printing, please contact your designated contact person at the ZPA.

Will any assessments not completed in the winter semester due to the postponement of exams or the extended thesis submission deadline still be credited to the 2019/20 winter semester?

Yes, the postponed assessments will be credited to winter semester 2019/20. This also applies to final theses submitted by April 30, 2020. If you consequently complete your studies within the standard period of study, this will be listed on your final documents and the exclusion of grades regulation comes into effect. However, your graduation/completion date will be the actual date of your last examination.

 

Do I have to re-register to be able to take the postponed exams in the summer semester?

Yes, you have to re-register if you cannot complete your studies by March 30, 2020 due to the postponement of your exams or the extended deadline for submitting your thesis, but have to complete them in the summer semester. Please refer to the email sent to all students on March 24, 2020.

Can I still transition to a Master's program after April 30, 2020 because of the special situation?

No, unfortunately it is not possible to transition to a Master's program after April 30. If you are unable to transfer to the Master's program in summer semester 2020 due to the postponement of exams, you can take early Master's work, i.e. Master's components completed earlier than scheduled, and thereby exceed the maximum of 30 credit points according to the General Examination Regulations. However, you may not register for examinations that exceed the 30 credit points in RWTHonline yourself. In such cases, please get in touch with your designated contact person at ZPA so that they can register for you for the exams in question.