Exams and Final ThesesCopyright: Martin Braun
The Central Examination Office of RWTH Aachen University publishes explainer videos on the subject of exam management at RWTH Aachen University.
Is the registration period coming up? Do you want to register for Auflagenprüfungen or Master's exams earlier than scheduled in the curriculum? On the registration page, you can get all the information you need about the various registration processes that the RWTH Aachen Central Examination Office offers its students. You will also find everything you need to know about topics such as automatic re-registration, oral supplemental exams, or the complaint period.
Registration Cancellation & Withdrawal
You have an exam today but you're ill? Or you realize that you don't want to take an exam scheduled to take place in ten days time? On the Registration Cancellation & Withdrawal page you can find all the information you need about these topics, including details on deadlines and the de-registration process.
Registration forms for various exams and theses as well as other forms are available in our form database.
The Central Examination Office issues you various certificates that show your examination performance.You can print out many of them yourself via RWTHonline by using the Certificates (Documents) application. By following this link to our Certificates page, you can find more information regarding this topic, including what certificates can be issued and where you can get them.
RWTHonline is the integrated Campus Management System that is being implemented at RWTH step by step and brought into service all throughout the University with the beginning of the 2018/19 winter semester. You can easily take care of many things via RWTHonline: For example, you can view the publicized RWTH course catalog, register and cancel your registration for exams, and print out many types of certificates on your own. Information regarding the various functionalities can be found in German by following this link to the RWTHonline documentation portal.
Course of Study-Specific and Subject-Specific Exam Regulations
Your course of study-specific and subject-specific (for teacher training courses of study) exam regulation incudes the rules and guidelines for successfully completing an academic degree, the structure of your course of study, and how grades are calculated. Your course of study-specific or subject-specific exam regulation is always valid in combination with comprehensive exam regulation applicable to you.
Comprehensive Exam Regulations
There is a single comprehensive exam regulation for Bachelor and Master courses of study. This exam regulation contains the comprehensive rules and guidelines for evaluating exam performance, repeating exams, and for final documents. There is a separate comprehensive exam regulation for the teacher training Bachelor and Master courses of study. The comprehensive exam regulation applicable to you is always valid in combination with your course of study-specific or subject-specific exam regulation (for teacher training courses of study).
All subject-specific and course of study-specific exam regulations and the comprehensive exam regulations can be found on RWTH's website under Official Announcements.
The university makes it its responsibility to ensure that disabled and chronically ill students are not at a disadvantage during their sutdies. Exam regulations also take into consideration the particular concerns of disabled and chronically ill students and determine methods for erasing the disadvantages. You can find more information under Exam Accommodations for Disabled and Chronically Ill Students.
ZPA Contacts and Office Hours
Here you can find the contact persons in the Central Examination Office, their contact information, and their office hours.
General FAQs on Exams and Final Theses
Where can I get a commuter certificate to be able to sit exams?
Please contact the email hotline. The team will issue you with a commuter certificate and send it to you.
How can I submit my thesis?
You will not be able to hand in final theses at the Central Examination Office in person until further notice.
Please send your bound copies, your Statutory Declaration in Lieu of an Oath, and your Application for Logo Use either by postal mail to the ZPA (the date of receipt stamp is used to determine whether the deadline has been met) or use the after-hours mailbox (Main Building, Templergraben 55, on the right side of the building, in the direction of SuperC) for time-sensitive documents. Particularly large theses should be submitted in several different envelopes if possible, otherwise they will not fit through the mail slot of the mailbox. Please clearly address the envelope to the Central Examination Office – ZPA and add your designated contact person as the recipient. The ZPA will forward your documents and the application form to the examiners.
Even during lockdown, the copy shops near the main building and other central university buildings will be open for students to have their theses printed and bound. Please contact the shops well ahead of time regarding this option.
Has the writing-up period for theses now been extended?
If you registered your thesis before Monday, April 20, 2020, the submission deadline has now been extended by one month. This regulation ceases to apply from April 20, 2020. From this date, the usual course-specific processing time applies.
From April 20, 2020, onwards, the impaired working conditions for students during the coronavirus pandemic will be adequately reflected in the design of the assignments.
What should I do if I want to register my final thesis?
You can only register your final thesis by postal mail until further notice. If the application form is not available to download from the Faculty website, you can obtain it from the Central Examination Office ZPA. Please get in touch with your designated contact person for this.
You will receive the registration form by postal mail or as a scan via email. On request, after approval of your registration, the registration form can be sent by internal mail to the relevant department/university institution. In this case, please make sure to provide the contact details of the institution on the registration form. Alternatively, you can send the contact details to the ZPA via email.
Please use your RWTH email address to make sure that we can correctly identify you and please make sure to also include your student ID number.
What are the additional requirements for registering the Master's thesis?
For all students who have been enrolled in a Master's degree program since winter semester 2020/2021, completion of the module “Scientific Integrity” is a prerequisite for registering the Master's thesis in accordance with §16 (2) of the General Exam Regulations, Übergreifende Prüfungsordnung/ÜPO in German. Further information regarding content, course structure, examination modalities and dates, i.e. on the permanently available online course "Scientific Integrity" can be found after successful registration via RWTHonline in the corresponding learning room in RWTHmoodle in German as well as in English. If you have any further questions, please contact us via email.
Can I have my written exam changed into an oral exam?
Written exams, oral exams, seminars, colloquia, lab practicals, and other exam formats requiring in-person attendance can also be replaced by alternative forms of examination in winter semester 2020/21.
Further regulations regarding the application and the implementation of an alternative form of examination can be found in § 4 of the current supplementary regulations. The regulations currently in place can be found in the Supplementary Regulations.
When can I register for exams in the 2020/21 winter semester?
The registration period for the 2020/2021 winter semester opens on October 26, 2020. Please note that the deadline for registering for exams is not the same for all exams. Please check the course’s specific exam date you wish to register for to find the deadline that applies to you.
You must actively register for each exam! Please follow the instructions in the RWTHonline Documentation Portal.
I could not transition to a Master's course of study due to the postponed exams in winter semester 2019/20. Can I also take an unlimited number of early Master's modules in winter semester 2020/21?
Students who could not transfer to the Master's program due to exams scheduled too late can take an unlimited number of early Master's modules. If you are unable to register for the exams, please contact your designated contact at ZPA.
The regulations currently in place can be found in the Supplementary Regulations.
Can I cancel my exam registration at short notice during winter semester 2020/21?
You can withdraw from exams in winter semester 2020/21 up to 24 hours before the start of the exam on RWTHonline, with the exception of special types of exams, for which course-specific regulations are in place.
If you wish to withdraw from one or more exams due to illness, you can submit a medical certificate in winter semester.
Please refer to § 10a of the supplementary regulations for withdrawing from exams in winter semester 2020/21. For information on the regulations in the event of withdrawal due to illness, please refer to § 15 of the comprehensive exam regulation or § 18 of the comprehensive examination regulations for teacher training students or Master of Education.
Will the exams in winter semester 2020/2021 take place as planned?
No in-person exams will be held until the start of the summer semester lecture period, which begins April 12, 2021. This applies to both written and oral exams.
In justified cases, written exams that conform to the requirements of the General Ordinance of the Ministry of Labor, Health and Social Affairs, AV for short, may, as an exception, be held in person on central University premises. This exception shall apply for exams with at least 50 registered exam candidates (target size).
Possible delays in students’ academic progress due to in-person courses held in the summer semester can be considered a justified reason to offer an in-person exam, for example.
The chair or department must request approval to hold an in-person exam. The request must be approved by the Office of the Dean of Academic Affairs and then presented to the Rectorate for final approval.
I can still transfer to a Master's program until June 15, 2021 due to exceptional circumstances (petition for a "Härtefall"). How should I proceed with my exam registrations for early Master's work?
All registrations for exams and courses already made will be deleted during the transfer. Therefore, please reregister for the relevant exams within the applicable registration deadlines. If you are not able to register, please contact the respective faculty contact.
FAQs on the Submission of Documents
Can I submit documents to the SuperC in due time?
Due to the extraordinary situation, students may not use the ZPA mailboxes in the SuperC building at this time. For important, time-sensitive matters, please use the after-hours mailbox. In addition, you can also send us documents such as registration forms, proof of internships, or project work sheets as scans via email.
Please understand that we can or will request the original at any time in order to check its authenticity.
What should I do if I urgently need to submit documents to the ZPA?
If you have to submit your final thesis or other documents to meet a deadline, please use the after-hours mailbox. The after-hours mailbox is located outside the main building, to the right of the Bistro entrance. You can recognize the post office by the eaves of the roof. Please address the envelope to the Central Examination Office – ZPA and add your designated contact person as the recipient.
I have completed a language course and would like to have this assessment included on my academic record. Who should I contact?
As soon as you have successfully completed a language course, please get in touch with your designated contact person at the Central Examination Office. The ZPA staff will discuss the further procedure with you. Please use your RWTH email address to make sure that you are correctly identified as the individual who has completed the language course and make sure to include your student ID number.
I have a recognition or proof of achievement or a certificate for one or more Master's degree examinations and would like to have this recorded. When can this be processed?
Please submit your proof of achievement to ZPA as soon as you are enrolled in the Master's program.
As the credits from early Master's work are transferred from the Bachelor's to the Master's program, early Master's work recorded as recognition or proof of achievement (with a certificate) will be lost. In order to avoid this, you are advised to submit the proof of achievement once you have enrolled in the Master's program.
Please get in touch with your designated contact person at the Central Examination Office. Staff there will discuss the further procedure with you. Please only use your RWTH email address so you can be clearly and securely identified and make sure to include your matriculation number too.
I have recognition or proof of achievement for one or more early Master's exams. Why can I no longer see these achievements now I'm in my Master's program?
As credits from early Master's work are transferred from the Bachelor's to the Master's program, early Master's work recorded as recognition or proof of achievement are not included in the transfer. The corresponding achievements are recorded by ZPA. Please get in touch with your designated contact person at the Central Examination Office.
Please only use your RWTH email address so you can be clearly and securely identified and make sure to include your matriculation number too.
How do I get in touch with my designated ZPA contact person?
All employees are still available to answer your questions. Please direct your inquiries, preferably by email, to your designated contact person. It is currently difficult to reach staff by phone. Please understand that due to the extraordinary situation, it may take more time to process your email inquiries.
FAQs on Proofs of Performance and Final Transcripts
I need to have a proof of performance signed and stamped. Who can help me?
Please contact your designated contact person. You will receive the proof of performance as a scanned document via email or, on request, by regular mail. Please use your RWTH email address to make sure that you are correctly identified as the individual requesting the certificate. Furthermore, please include your student ID number in all communication.
Where can I get a student account statement for a Certificate of Good Standing?
If you need a student account statement for a Certificate of Good Standing, please contact your designated contact person. We will also be happy to send the certificate directly by email to the requesting institution (e.g. another university), you will receive a copy of the certificate as well as we include your email address in the CC field. If you would like to receive the Certificate in any other way, please let us know.
Please use your RWTH email address to make sure that you are correctly identified as the student who has requested the Certificate and make sure to include your student ID number.
How do I get a certificate of degree completion?
We would be happy to issue your certificate of completion and send it to you by email. Of course a postal delivery is also possible; please let us know how we should send the certificate to you.
I have completed a Bachelor’s degree at RWTH Aachen University and would like to enroll in a Master’s degree program at RWTH Aachen University. Do I need a degree completion certificate for this?
No. For an internal transfer from a Bachelor’s program to a Master’s program at RWTH Aachen University, you do not need a degree completion certificate. The staff in the Registrar’s Office can confirm your degree in RWTHonline.
Where can I find proof of performance for self-printing?
How do I get my final transcripts?
As soon as we have issued your transcripts, we will notify you by email.
If you have received an email from us stating that you need to make an appointment, we need to let you know that due to the special situation with regard to the coronavirus SARS-CoV-2, unfortunately, no more appointments can be made until further notice. Of course, it is still possible to send you the final transcripts by mail if you expressly request it. Please contact us via email to do so.
Alternatively, we can keep your transcripts here at the ZPA, so you or an authorized person can collect it at a later date. Our normal service, including appointments, will be resumed as soon as the situation allows.
Will academic transcripts continue to be issued despite the cancelled consultation hours?
Transcripts will continue to be created regularly. You will receive an email as soon as all documents are ready for collection. Please understand that due to the current situation, it may take more time to obtain signatures on transcripts.
FAQs on the Standard Period of Study, the Exclusion of Grades, and the Science Assistant Certificate
I would like to submit a request for the deletion of grades. Do the regular deadlines apply?
The request to have grades deleted must be submitted within the regular time limit, namely no later than one week after the results of the latest exam have been announced. Please use the after-hours mailbox for time-sensitive documents or send us the request by mail.
Issuing the Science Assistant form takes longer under the current circumstances and I cannot meet the deadline. Is there any chance of having the deadline extended?
Please get in touch with your designated contact person at the central examination office, or ZPA, and inform them that there is a delay in issuing the certificate. A late submission can then be taken into account.
FAQs on Supplementary Regulations
Will the same provisions of the supplementary regulations dated June 14, 2020, that applied in the 2020 summer semester be continued in the 2020/2021 winter semester?
Basically, yes. You can view the provisions in the current version of the Supplementary Regulations.
Is it true that the standard period of study will be extended by one semester for all students of RWTH?
The standard period of study was extended by one semester for all students enrolled at RWTH Aachen University in summer semester 2020 or winter semester 2020/21. This regulation also applies to students on leave.
Will the same regulation on failed exams as in the 2020 summer semester be continued in winter semester 2020/2021?
Exams taken in summer semester 2020 and until the end of the summer semester exam period that are assessed with the grade of 5.0 are considered to have not been taken. Excluded from this regulation are unexcused omissions, attempts at deception, or any other breach of regulations.
The regulation will also applied to exams that fall within the exam period of winter semester 2020/21.
You can find further details in §10 of the Supplementary Regulations.
Why is my failed attempt stored in the system despite the new failed attempt regulations?
The Central Examination Office (ZPA) invalidates any failed attempts from summer semester 2020 at regular intervals. However, you will probably see the failed attempt in the system for about two weeks before it is invalidated by ZPA. We ask you to please be patient and check your results again at RWTHonline in 14 days.
Why is an invalid failed attempt from early Master's work once again displayed as a valid exam attempt after transitioning to a Master's course of study?
When transitioning from a Bachelor's to a Master's course of study, the already invalidated failed attempt from early Master's work, i.e. Master's components completed earlier than scheduled, will be displayed as a valid failed attempt again.
After transitioning to the Master's course of study, the failed attempt will be displayed as such for about two weeks before ZPA once again sets it as invalid. Therefore, please be patient and check your results on RWTHonline again 14 days later.
FAQs on taking the “Scientific Integrity” Course
I have been enrolled in a Master’s program since before October 1st, 2020 but have not registered for my Master’s Thesis yet. Is this course compulsory for me?
No, the course is only compulsory for students who have enrolled in a Master’s program commencing winter semester 2020/2021 or after. The registration status of the Master’s Thesis does not affect whether or not the course is compulsory for you. For any further questions in this regard, please contact your departmental advisors.
I am a first-year Master’s student. Thus the completion of the course is compulsory for me. Do I have to take it in the first semester, or can I take it in later semesters instead?
You can take the course at any time during your Master’s studies. However, please note that you can only register for the Master’s Thesis after completing the course successfully.
I am still a Bachelor’s student. Can I take the course early? Will it count towards my Master’s degree?
Yes, and yes. Please discuss this in detail with your departmental advisors or the Central Examination Office ZPA.
Will the online course be available in future semesters?
Yes, the online course will be offered every semester.
We will keep these FAQs as up to date as possible, but urge you to also check the latest RWTH news.