Exams and Final Theses© Martin Braun
The Central Examination Office of RWTH Aachen University publishes explainer videos on the subject of exam management at RWTH Aachen University.
Is the registration period coming up? Do you want to register for Auflagenprüfungen or Master's exams earlier than scheduled in the curriculum? On the registration page, you can get all the information you need about the various registration processes that the RWTH Aachen Central Examination Office offers its students. You will also find everything you need to know about topics such as automatic re-registration, oral supplemental exams, or the complaint period.
Registration Cancellation & Withdrawal
You have an exam today but you're ill? Or you realize that you don't want to take an exam scheduled to take place in ten days time? On the Registration Cancellation & Withdrawal page you can find all the information you need about these topics, including details on deadlines and the de-registration process.
Registration forms for various exams and theses as well as other forms are available in our form database.
The Central Examination Office issues you various certificates that show your examination performance.You can print out many of them yourself via RWTHonline by using the Certificates (Documents) application. By following this link to our Certificates page, you can find more information regarding this topic, including what certificates can be issued and where you can get them.
RWTHonline is the integrated Campus Management System that is being implemented at RWTH step by step and brought into service all throughout the University with the beginning of the 2018/19 winter semester. You can easily take care of many things via RWTHonline: For example, you can view the publicized RWTH course catalog, register and cancel your registration for exams, and print out many types of certificates on your own. Information regarding the various functionalities can be found in German by following this link to the RWTHonline documentation portal.
Course of Study-Specific and Subject-Specific Exam Regulations
Your course of study-specific and subject-specific (for teacher training courses of study) exam regulation incudes the rules and guidelines for successfully completing an academic degree, the structure of your course of study, and how grades are calculated. Your course of study-specific or subject-specific exam regulation is always valid in combination with comprehensive exam regulation applicable to you.
Comprehensive Exam Regulations
There is a single comprehensive exam regulation for Bachelor and Master courses of study. This exam regulation contains the comprehensive rules and guidelines for evaluating exam performance, repeating exams, and for final documents. There is a separate comprehensive exam regulation for the teacher training Bachelor and Master courses of study. The comprehensive exam regulation applicable to you is always valid in combination with your course of study-specific or subject-specific exam regulation (for teacher training courses of study).
All subject-specific and course of study-specific exam regulations and the comprehensive exam regulations can be found on RWTH's website under Official Announcements.
The university makes it its responsibility to ensure that disabled and chronically ill students are not at a disadvantage during their sutdies. Exam regulations also take into consideration the particular concerns of disabled and chronically ill students and determine methods for erasing the disadvantages. You can find more information under Exam Accommodations for Disabled and Chronically Ill Students.
ZPA Contacts and Office Hours
Here you can find the contact persons in the Central Examination Office, their contact information, and their office hours.
FAQs on Supplementary Regulations
As of September 30, 2021, the supplementary regulations to the General Examination Regulations (ÜPO) and to the Doctorate Regulations are no longer in force. In what ways does this affect my studies?
The supplementary regulations provided interim provisions to account for various special cases as a result of the COVID-19 pandemic. Since they will cease to be in effect as of September 30, 2021 - and provided that no new supplementary provisions come into force - your studies will again be governed by the requirements of the General Examination Regulations (GER/ÜPO) starting October 1, 2021.
We would like to draw the attention of students who started their studies during the pandemic, in particular, to the following requirements of the General Examination Regulations:
- The free attempt regulation for exams does no longer apply. As a result, please refer to the General Examination Regulations to learn about the number of available examination attempts.
- The individual standard period of study will no longer be extended.
- Students may cancel their registration for an exam up to three working days before the date of the exam. You can cancel the registration via RWTHonline.
- There are restrictions in place as to what Master’s modules can be completed in advance (that is, ahead of schedule)
The above is only a selection of the regulations affected. Please read the General Examination Regulations relevant to your course of study as well as the course-specific examination regulations to get an overview of all regulations. The General Examination Regulations as well as all course-specific regulations are available for download in the Official Announcements section.
Why is an invalid failed attempt from early Master's work once again displayed as a valid exam attempt after transitioning to a Master's course of study?
When transitioning from a Bachelor's to a Master's course of study, the already invalidated failed attempt from early Master's work, i.e. Master's components completed earlier than scheduled, will be displayed as a valid failed attempt again.
The Central Examinations Office (ZPA) regularly checks the status of failed attempts. Any invalid failed attempt that is displayed as a valid failed attempts wii again be set as invalid. After transitioning to the Master's course of study, the failed attempt will be displayed as such for about two weeks before ZPA once again sets it as invalid. Therefore, please be patient and check your results on RWTHonline again 14 days later.
General FAQs on Exams and Final Theses
How can I submit my thesis?
Please submit your thesis via postal mail or the after-hours mailbox. If you submit your thesis via postal mail, please send your bound copies, your Statutory Declaration in Lieu of an Oath, and your Application for Logo Use by postal mail to the ZPA (the date of receipt stamp is used to determine whether the deadline has been met).
You can also continue to use the after-hours mailbox (Main Building, Templergraben 55, on the right side of the building, in the direction of SuperC). Particularly large theses should be submitted across several different envelopes if possible, otherwise, they will not fit through the mail slot of the mailbox. Please clearly address the envelope to the Central Examination Office – ZPA and add your designated contact person as the recipient.
Even during lockdown periods, the copy shops near the Main Building and other central university buildings will be open for students to have their theses printed and bound. Please contact the shops well ahead of time regarding this option.
Can I bring my thesis to the institute myself after submitting it to ZPA?
No, this is not possible. ZPA will forward your copies and the registration form to the examiners.
When can I register for exams in the 2021/22 winter semester?
The registration period for the 2021/22 winter semester opens on November 15, 2021 and ends on January 15, 2022. Please note that the deadline for registering for exams is not the same for all exams – this applies to intensive seminars (“block seminars”), for example. Please check the course’s specific exam date you wish to register for to find the deadline that applies to you.
You must actively register for each exam! Please follow the instructions in the RWTHonline Documentation Portal.
What should I do if I want to register my final thesis?
You can only register your final thesis by postal mail or email at present. If the registration form is not available to download from the Faculty website, you can obtain it from the Central Examination Office ZPA. Please get in touch with your designated contact person for this.
You will receive your registration form by postal mail or as a scan via email. On request, after approval of your registration, the registration form can be sent by interoffice mail to the relevant university institution. In this case, please make sure to provide the contact details of the institution on the registration form. Alternatively, you can send the contact details to ZPA via email.
Please only use your RWTH email address to make sure that we can correctly identify you and please make sure to also include your student ID number.
What are the additional requirements for registering the Master's thesis?
For all students who enrolled in a Master's degree program commencing winter semester 2020/2021 or after, completion of the module “Scientific Integrity” is a prerequisite for registering the Master's thesis in accordance with §16 (2) of the General Examination Regulations, Übergreifende Prüfungsordnung/ÜPO in German, and §19 (2) of the General Examination Regulations for the Teacher Training Master's Degree Program for Gymnasium and Gesamtschule Teachers as well as Vocational School Teachers, ÜPO M. Ed. in German.
Further information regarding content, course structure, examination modalities and dates, that is, on the permanently available online course "Scientific Integrity" can be found after successful registration via RWTHonline in the corresponding learning room in RWTHmoodle in German as well as in English. If you have any further questions, please contact us via email.
Further information is available in the FAQs on taking the “Scientific Integrity” course.
I would like to use the RWTH logo for my thesis. What do I have to pay attention to?
For information on how to correctly use institutional logos, please visit: Tips About Papers and Written Projects
FAQs on the Submission of Documents
Can I submit documents to the SuperC in due time?
Due to the extraordinary situation, students may not use the ZPA mailboxes in the SuperC building at this time. For important, time-sensitive matters, please use the after-hours mailbox. In addition, you can also send us documents such as registration forms, proof of internships, or project work sheets as scans via email.
Please understand that we can or will request the original at any time in order to check its authenticity.
What should I do if I urgently need to submit documents to the ZPA?
If you have to submit your final thesis or other documents to meet a deadline, please use the after-hours mailbox. When using the mailbox, please address the envelope to the Central Examination Office – ZPA and add your designated contact person as the recipient.
Where can I find RWTH's After-Hours Mailbox?
The after-hours mailbox is located outside the main building (Templergraben 55), to the right of the Bistro entrance. You can recognize the post office by the eaves of the roof.
Please address the envelope to the Central Examination Office – ZPA and add your designated contact person as the recipient.
I have completed a language course and would like to have this assessment included on my academic record. Who should I contact?
As soon as you have successfully completed a language course, please get in touch with your designated contact person at the Central Examination Office. The ZPA staff will discuss the further procedure with you. Please use your RWTH email address to make sure that you are correctly identified as the individual who has completed the language course and make sure to include your student ID number.
I have a recognition or proof of achievement or a certificate for one or more Master's degree examinations and would like to have this recorded. When can this be processed?
Please submit your proof of achievement to ZPA as soon as you are enrolled in the Master's program.
As the credits from early Master's work are transferred from the Bachelor's to the Master's program, early Master's work recorded as recognition or proof of achievement (with a certificate) will be lost. In order to avoid this, you are advised to submit the proof of achievement once you have enrolled in the Master's program.
Please get in touch with your designated contact person at the Central Examination Office. Staff there will discuss the further procedure with you. Please only use your RWTH email address so you can be clearly and securely identified and make sure to include your matriculation number too.
I have recognition or proof of achievement for one or more early Master's exams. Why can I no longer see these achievements now I'm in my Master's program?
As credits from early Master's work are transferred from the Bachelor's to the Master's program, early Master's work recorded as recognition or proof of achievement are not included in the transfer. The corresponding achievements are recorded by ZPA. Please get in touch with your designated contact person at the Central Examination Office.
Please only use your RWTH email address so you can be clearly and securely identified and make sure to include your matriculation number too.
How do I get in touch with my designated ZPA contact person?
All employees are still available to answer your questions. Please direct your inquiries, preferably by email, to your designated contact person. It is currently difficult to reach staff by phone. Please understand that due to the extraordinary situation, it may take more time to process your email inquiries.
FAQs on Proofs of Performance and Final Transcripts
Can I still receive documents from the ZPA as scans or in a digital format and submit them?
Yes, you can still request documents that you do not necessarily need as originals as scans or in a digital format from your designated contact person at ZPA. To do so, please send an email to your contact person.
I need to have a proof of performance signed and stamped. Who can help me?
Please contact your designated contact person. You will receive the proof of performance as a scanned document via email or, upon request, by regular mail. Please use your RWTH email address to make sure that you are correctly identified as the individual requesting the certificate and please include your student ID number in all communication.
Can I already book an appointment to pick up my degree if I have not yet received an email from the ZPA that the documents are ready?
No, in this case, please do not book an appointment as your degree documents will not be ready for collection until you have received a corresponding email from ZPA.
Where can I get a student account statement for a Certificate of Good Standing?
If you need a student account statement for a Certificate of Good Standing, please contact your designated contact person. We will also be happy to send the certificate directly by email to the requesting institution (e.g. another university), you will receive a copy of the certificate as well as we include your email address in the CC field. If you would like to receive the Certificate in any other way, please let us know.
Please use your RWTH email address to make sure that you are correctly identified as the student who has requested the Certificate and make sure to include your student ID number.
How do I get a certificate of degree completion?
We would be happy to issue your certificate of completion and send it to you by email. Of course a postal delivery is also possible; please let us know how we should send the certificate to you.
I have completed a Bachelor’s degree at RWTH Aachen University and would like to enroll in a Master’s degree program at RWTH Aachen University. Do I need a degree completion certificate for this?
No. For an internal transfer from a Bachelor’s program to a Master’s program at RWTH Aachen University, you do not need a degree completion certificate. The staff in the Registrar’s Office can confirm your degree in RWTHonline.
Where can I find proof of performance for self-printing?
How do I get my final transcripts?
As soon as we have issued your transcripts, we will notify you by email. If you would like to pick up your documents in person, please book an appointment via our appointment tool. Of course, it is still possible to send you the final transcripts by postal mail if you expressly request it. Please contact us via email to do so.
Alternatively, you can authorize another person to pick up your documents if you give them a letter of attorney in paper and provide a copy of your BlueCard. The person picking up your documents must bring some ID with them.
FAQs on the Standard Period of Study, the Exclusion of Grades, and the Science Assistant Certificate
I would like to submit a request for the deletion of grades. Do the regular deadlines apply?
The request to have grades deleted must be submitted within the regular time limit, namely no later than one week after the results of the latest exam have been announced. Please use the after-hours mailbox for time-sensitive documents or send us the request by mail.
Issuing the Science Assistant form takes longer under the current circumstances and I cannot meet the deadline. Is there any chance of having the deadline extended?
Please get in touch with your designated contact person at the central examination office, or ZPA, and inform them that there is a delay in issuing the certificate. A late submission can then be taken into account.
FAQs on taking the “Scientific Integrity” Course
Is this course compulsory for me?
The course is only compulsory for students who have enrolled in a Master’s program commencing winter semester 2020/2021 or after. For any further questions in this regard, please contact your departmental advisors.
I am a first-year Master’s student. Thus the completion of the course is compulsory for me. Do I have to take it in the first semester, or can I take it in later semesters instead?
You can take the course at any time during your Master’s studies. However, please note that you can only register for the Master’s Thesis after completing the course successfully.
I am still a Bachelor’s student. Can I take the course early? Will it count towards my Master’s degree?
Yes, and yes. Please discuss this in detail with your departmental advisors or the Central Examination Office ZPA.
Will the online course be available in future semesters?
Yes, the online course will be offered every semester.
We will keep these FAQs as up to date as possible, but urge you to also check the latest RWTH news.