Student Course Evaluation Process

  Students sit in a seminar room during a class Copyright: Martin Braun



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1. Input of Classes to Be Evaluated on RWTHonline

Each semester, all RWTH lecturers invite their students to fill out an evaluation for their course – this requires a minimum of ten students in the class.

Only designated LV coordinators on RWTHonline may select the evaluation settings. You can see the deadlines for these entries on RWTHonline on Student Course Evaluations. Independent lecturers will be informed of the respective deadline(s) before the start of the semester.

You can choose either a paper or online-based evaluation on RWTHonline. Please make sure that you assign the correct questionnaire to your class. You can use the sample questionnaire to check this. Please note that entries for student course evaluations for the current semester can only be made once the class has been confirmed.

Additional Information for Non-Independent Academic Teaching Staff

Non-independent academic teaching staff can choose whether they would like the evaluations to be carried out in their own name of in the name of the responsible professor. If you do not wish to be evaluated in your own name, please send an stating this.

2. Information Sent to the Deans of Academic Affairs

One week before the start of lectures, the relevant data – form of address, title, first name, last name, course title, course number, institute number, and evaluation states, are exported to the current semester. The respective dean of studies receives the data after the first export.

3. Import of Teacher and Course Data on EvaSys

There will be a second export of data two weeks after lectures have started. Entries in RWTHonline are closed for the current semester after this point, and the data will be imported to EvaSys. After this cut-off date, data on RWTHonline can only be reviewed – no more changes are possible.

4. Sending questionnaires

Once the entries have been successfully registered on RWTHonline, all lecturers who selected the Paper & Pencil option will automatically receive the questionnaires as a PDF file. For those who selected the online option, you can choose whether you would like to send the transaction numbers directly through EvaSys or whether you would like to receive a list of transaction numbers, which you can hand out to your students in person in your course. If you would like to select the option of sending the transaction numbers directly via EvaSys, you will have to tick the Transaction number field – this is only possible for courses with a registration process.

5. Student Evaluations

All completed paper surveys will be collected by the lecturer or a selected student and sent via interoffice mail to RWTH Aachen’s Switchboard in a sealed envelope, where the data will be scanned. Please indicate the lecturer’s name on the envelope. The questionnaires will be destroyed at the start of the following semester in accordance with data protection regulations.

If you decide to have the transaction numbers for online evaluations automatically sent to students via RWTHonline, the students will receive an email link via inviting them to participate in the course evaluation on your desired send date. If you do not choose to have the transaction numbers sent automatically via RWTHonline, you will receive a list with the numbers for the desired send date. The numbers must then be distributed in class so that the students can evaluate the course online.

6. Sending Evaluations to Lecturers

In the case of paper surveys, the lecturers will receive an email with the evaluations as PDF files once the questionnaires have been scanned.

In the case of online evaluations, the reports will be sent once the survey is closed – this is usually at the end of the lecture period or on the individually entered end date on Campus.

7. Publishing the Evaluation Reports

The Deans of Academic Affairs have reader access on EvaSys (including the open commend field ) for lecturers in their respective faculty. The Deans of Academic Affairs can view the evaluations at the same time these are sent out to lecturers.

Furthermore, the Deans of Academic Affairs can always view individual evaluations, comprehensive evaluations, and statistics for the current and previous semesters in SharePoint.

The entire evaluation reports (excluding the open comment field) are available to students in the student portal starting October 1, 2010. Students in courses of study with modular registration processes will receive access to all evaluations for classes taken in the previous three semesters. Students in courses of study without a modular registration process receive access to all evaluations without the open comment field from courses in their enrolled course of study from the previous three semesters. Student representative councils whose students attended courses according to their course study plan also get access to the individual reports without the open comment field through the student portal.

When accessing the evaluation reports in the student portal, students must confirm that they will treat the results confidentially.

8. Comprehensive Evaluations

The comprehensive evaluations are published on Student Course Evaluations at the end of each semester. This includes a summary of all the evaluation results for lecturers per class in a faculty or department.