Application: Requirements & Application Process

 

Application Requirements

Participation in the Erasmus+ program is only possible for the following students and under the following conditions:

  • You are enrolled as a full degree student at RWTH. Exchange and visiting students are not eligible to participate in Erasmus+.
  • You have completed the first year of your Bachelor’s program. Please note, however, that it is the Faculty or Department that decides at what stage of your studies the study abroad period makes most sense.
  • The study abroad period is between two and twelve months in duration. You can apply for up to twelve months of Erasmus+ funding each at the Bachelor’s, Master’s, and postgraduate level (study or internship placements abroad).
  • You can only apply for Erasmus+ places offered by your faculty or faculty department/division. In exceptional cases only, you can apply for a placement offered by another Faculty (depending on whether the subject matter tauhgt by the faculties is related). In this case, please get in touch with your faculty’s Erasmus+ coordinator beforehand.
 

Application Process

 

Step 1: Get Informed

First, you have to find out about the exchange opportunities through your faculty or department and choose an option. It may be helpful to read the experience reports of other Erasmus students. Have your faculty or department's Erasmus+ coordinator advise you on planning which courses to take during your time abroad. You can find out about the subject-specific requirements from the exchange coordinator at your faculty or department.

 
 

Step 2: Application

The application round for Erasmus study placements in the 2023/24 academic year starts on January 1, 2023, at midnight and ends at 11:59pm on January 31, 2023. You must submit your application via this central online application portal for stays abroad.

You can apply for up to three of your faculty’s or department’s partner universities. You will have to write a customized motivation letter for each of your desired host universities. Use up to 2000 characters, including spaces, to give your academic/subject-specific reasons, and up to 1500 characters, including spaces, to outline your general/personal reasons for wanting to study there.

Please also have the following documents ready for the online application:

  • Academic progress certificate
  • Tabular resume
  • A current transcript of records and Bachelor’s certificate if you are in the 1st semester of a Master’s program
  • Suitable proof of language skills in the language of instruction
  • Information on courses you want to attend at the host institution
  • Further voluntary documentation, such as awards, proof of volunteer work, involvement in the BeBuddy program et cetera

Your faculty or department may also offer students the opportunity to apply for any remaining places for the 2024 summer semester. Please contact your faculty or department to find out whether there are any remaining places available. The application period for the allocation of the remaining places begins at midnight on April 1, 2023, and ends at 11:59pm on April 15, 2023. You must apply for these spots via the central online application portal for stays abroad.

When you apply for an Erasmus study placement, you are also applying for an Erasmus scholarship at the same time.

 
 

Step 3: Allocation of Erasmus+ Study Placements

After you submit your application, the faculties or departments select the Erasmus+ exchange students. If you are selected and accept your place, your faculty or department will contact the respective faculty at the host university. Subsequently, you will have to apply to the host university. In case your application is approved, the Erasmus Outgoing Student Support team will make sure that you will also receive your Erasmus stipend without having to apply for it separately.

 

Responsibilities

Your faculty or faculty division/department is responsible for the allocation of Erasmus+ study places. Therefore, please contact them with any questions regarding the application for an Erasmus+ study placement and the selection process. They are also responsible for all academic questions regarding the Erasmus+ study stay, for example, course selection or recognition.

The International Office’s Erasmus Outgoing Student Support, on the other hand, is your contact for all non-academic questions concerning your planned stay abroad, especially for questions concerning an Erasmus+ scholarship and the rights and obligations that come with it.

 

Downloads