RWTHworldwide: Apply to Study Abroad

 

Please Note

This web page provides you with information on the application process for exchange places managed by the RWTH International Office. If you would like to apply for an exchange place within the framework of a partnership at the faculty or institute level, please refer to the faculty or department website or get in touch with the responsible contact there. Please also use the overview of partner universities to find out about possible study abroad opportunities. To get fully informed about study abroad opportunities, we advise you to attend one of our regular group advising sessions.

Please note that not all partner universities offer places in every application round. An overview of current exchange opportunities is available under “Open Places” below.

Applications for places at partner universities in China: please note that due to the current entry restrictions to China in the summer semester 2022, it will probably only be possible to study online at the partner universities if this is offered to international exchange students (details will probably be published in February 2022).

 

Application Deadlines

Application deadline June 28, 2021, 12pm: for a one or two-semester-long stay abroad set to begin the following summer semester.

Application deadline November 29, 2021, 12pm: for a one or two-semester-long stay abroad set to begin the following winter semester.

Contact

SuperC © Copyright: Peter Winandy

Phone

work
+49 241 80 90660

Email

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Open Spots

Due to the current health situation, some research stays abroad are being postponed or canceled. The open spots on offer are always subject to change. Please keep up to date by checking our webpages frequently.

 

Apply online

Twice a year the International Office conducts an application process for exchange placements available in collaboration with partner universities outside of Europe. Applications can only be submitted via the application portal.

The application period typically runs about one year prior to the planned placement period. If you intend to go abroad in the 2022/23 winter semester (and the 2023 summer semester), for example, you must submit your full application between October 29 and November 29, 2021. For a placement period starting in the summer semester 2022, please submit your application between May 28 to June 28, 2021. On the final day of the application period, the portal will be open for applications until 12 noon. Please do not start your application in the last days before the application deadline. Creating an application is time-consuming and usually queries have to be clarified, also technical problems cannot be excluded.

Please note that in order to be considered for a PROMOS Study or Internship Abroad Scholarship you must apply separately. Please refer to the respective website for details. Information about other scholarships and funding opportunities and their application procedures and be found on our Financing Your Studies Abroad page.

 

Selection

A selection committee will select suitable applicants based on the submitted materials. The committee is made up of the respective Rectorate delegates and representatives from the RWTH Aachen International Office, two faculties, and the student body.

Please note that only fully completed applications will be considered.

You will receive feedback about the selection result approximately one month after the application deadline. Please refrain from asking about the status of your application before then.

Application to the Host University

The application process to the host university takes place after the selection at RWTH Aachen. To apply you must fill out the host university's application materials, on the basis of which the host school will either accept or reject you.

Please be aware that the partner university may require special certificates like documentation of language skills, such as the TOEFL test. For any of our partner universities in Asia, the Abitur certificate or a language exam taken through the Language Center are suffcient proof. Some universities require a recommendation letter as part of the application. RWTH Aachen will inform you of all the necessary documents after selection.

Who allocates the study placements?

The final admissions decision is made by the host university. The RWTH Aachen International Office can only recommend you as a preferred candidate.

 

Your Application Documents

  1. A current transcript of records, which you can download via RWTHonline. Students studying medicine should contact for a copy of their transcript of records. If you have already completed your Bachelor's, please also submit your transcript of records for your Bachelor's degree.
  2. Tabular resume/CV in English. You are free to choose the format that suits you best (American-style resume or European-style CV)
  3. Suitable proof of language skills in the language of instruction
  4. Further voluntary documentation, such as awards, proof of volunteer work, BeBuddy, etc. Please note: Do not send any thesis, paper or other work with the application.
  5. Information on courses you want to attend at the host institution; short letter of motivation, that is, a summary of why you want to study abroad, providing both subject-specific and general/personal reasons. This information must be entered in the text field provided for this purpose in the application portal.Please provide this information for each university that you are applying to
 

Application Requirements

  1. You are enrolled at RWTH Aachen as a degree student.
  2. You are in your third semester or later at the time of application.
  3. You have earned at least 50 percent of the average number of credit points each semester. Students in their third semester must have at least 30 credit points for example. Example: Two semesters with 30 credits each, divided by two semesters, results in a total of 30 credits.
  4. You have at least a B1 language level in the language of instruction at your host school. You must provide proof of this via a language certificate or your Abitur or final examination certificate. This corresponds to five or six years of school lessons, for example an Abitur after the twelfth or thirteenth grade.
 

Frequently Asked Questions

What language should my application documents be in?

The tabular curriculum vitae as well as the answers to the questions in the online form must be completed in English.

Some universities in Latin America require application documents in the language of the country. It is possible that after your nomination, the documents will have to be completed in the local language.

Can I apply to multiple universities?

Principally, yes. You can submit two applications per continent. Please make sure that you submit a separate complete application for each university.

You can apply to partner universities outside of Europe via the International Office Application portal. Additionally, you can apply for an ERASMUS spot or to partner universities of your faculty.

In case that your application is approved by the selection committee, please get in touch with us as soon as possible to let us know whether you intend to accept the offer.

One of the requirements is that applicants are in their third semester of study or higher. Does this also apply to Master’s students?

No, this requirement is valid for Bachelor’s students – as a Master’s student, you have already spent three semesters at university to complete your degree. Thus Master’s students can apply in the first semester of their Master’s course.

What grades are used when evaluating my application?

The selection committee awards placements based on multiple criteria, one of which is your average grade for yur current course of study. You must provide documentation of this grade by submitting a transcript of records, which lists all of the completed semesters of your current course of study. For the application deadline at August 15 the record date of the transcript of records from Campus Office is May 1 in the same year. The record date for the application deadline at December 15 is November 1 in the same year. Academic performance from the semester during which you apply cannot be taken into consideration. An exception to this are Master's students, who are applying during their first Master's semester and thus do not have a completed semester for their current course of study. In these cases, the final grade for the Bachelor's studies is used and must be documented and submitted.

What are the chances of getting a placement at my desired university?

This depends on the number of applications and on the university itself, since the number of exchange placements vary from university to university.  Some countries and universities are also in higher demand than others. We highly recommend you apply for more than one university and country.

Please use the list of previous selection quotas as an initial guide. As a rule, above-average grades are required for partner universities whose selection quota is low.

The periods of study or terms at my host institution differ from those at RWTH – it has trimesters and quadrimesters. Which semester do I have to name in my application?

In the application portal, you can only select winter or summer semester. Please select the term where the most time of your study abroad falls.

You will also be asked to enter the specific time of your stay abroad as part of the online form.

An example: You will be studying abroad from August to December. The winter semester at RWTH runs from October to March. Thus three months of your stay abroad are during the winter term, and only two in the summer term. You would therefore select winter semester in your online application.

What is the best type and format for my CV?

You can choose whether to follow the European or American type of CV and whether to include a photo or not. However, applications to the Internation Office the CV must be written in English.

Please note: The CV is one of the documents that in most cases must be submitted to the host university as well, even if you have been nominated by the International Office for a stay at the partner institution. Thus you save time and work when you prepare a CV that you can use later on as well. A number of universities in Latin America and Russia require you to provide application documents in the langugage of the host country. Thus it is possible that in case of nomination, you must prepare your documents in the langugae of the country as well.

How do I answer the questions about my planned curriculum for abroad in the online portal?

You have to list all the lectures and seminars you wish to attend at the host university. Please refer to the university's website to find out what courses are offered. After successfully applying you use this as the foundation for filling out a Learning Agreement, which you then have signed by your faculty coordinator and your coordinator in the International Office. The Learning Agreement is a requirement for your academic performance abroad to be recognized after your return.

Is there a list of courses at the partner institution whose completion is recognized by RWTH?

The Board of Examiners of your RWTH course of study decide on whether or not the coursework and assessments taken at the host institution are recognized and count towards your degree at RWTH. To learn about the details, please contact the study abroad / international relations coordinators of your faculty or department. RWTH’s recommendations concerning the conversion of grades can be found at Recalculation of Grades Earned for Studies and Exams Abroad.

 

How do I document my language skills?

The Abitur certificate (at least five or six years school lessons, or an Abitur after the twelfth or thirteenth grade respectively) is initially sufficient as language documentation for programs in English. In certain circumstances, further documentation of your language skills such as the TOEFL test or documentation from the Language Center is required after your nomination.

Documentation of language skills for other languages such as Spanish, Portuguese, or Russian can be acquired through a language test in the Language Center. Certificates from other language courses are also recognized.

Native speakers are able to demonstrate their language skills through the certificate of a secondary school in their home country or a language course.

Students who would like to participate in an exchange with a Brazilian university, must submit proof of Portuguese language skills corresponding to level A2 at the time of application. By the time they are nominated at the partner university - typically in October - students must be able to submit proof that they have completed level B1. The RWTH Language Center offers an intensive course at the B1 level during the lecture-free period after August 15, making it possible to complete level B1.

 

How do I apply for a PROMOS scholarship?

You have the opportunity to apply for a PROMOS or Voss scholarship via the application portal by May 1 or September 15. For detailled information please refer to the PROMOS Study or Internship Abroad Scholarships page.

What are the application and selection processes?

The application documents are first checked to make sure they are complete. A ranking list is made using the credit points acquired so far and your average grade. Your average grade is weighed against the average value of your course of study.

Your application is evaluated using the average grade, technical skills, language skills, and further involvement and qualifications. Our goal is to provide all of our applicants with a placement at their target university. However there is no guarantee.

After selections are made, the applications are completed in accordance with the demands of the partner universities and then sent to them.  Some universities require that students fill out an online application.

The partner university will notify you of the final decision and then will also send the acceptance documents.

Last semester, I only completed additional requirement classes. What do I have to include in my application?

Case A

If you have completed additional requirement classes only last semester and did not complete any exams/assessments from the regular Master’s course, please apply on the basis of your Bachelor’s degree.

Case B

If you have completed both additional requirement and regular classes from the Master’s course, please provide the total number of credits gained in both the additional requirement and regular Master’s classes. When specifying the average grade achieved (GPA), please only provide the averaged grade from the regular Master’s modules/classes.

When do I find out the result?

You will be informed on the outcome of the selection process at RWTH Aachen not later than January 31 or September 30 respectively. The partner universities have widely differing nomination deadlines for the winter and summer semesters. Acceptances are sent anywhere from one to three months after these deadlines have passed.

 

Tips and Hints

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