Students and staff can only participate and receive funding for their stay abroad through a BIP if their respective RWTH institute jointly coordinates the BIP with the foreign partners and the physical phase of the program takes place abroad. Using this online form, the co-organizing RWTH department must apply for participation in the BIP as well as financial support for the students and university staff to be sent. This should be done as early as possible and at the very latest two months before the start of the BIP, so that participation and the potential for funding can be checked.

• Students participating in a BIP always receive Erasmus+ funding from their home university. For this to occur, sufficient Erasmus+ funding must be available.
• The RWTH International Office sponsors a group of up to five mobile RWTH students per BIP for a maximum of five days each. The amount of funding per day is 70 euros.
• Additional financial aid for students with special needs, for environmentally friendly travel, and associated additional travel days may be requested. Students will receive information on this upon receiving approval to attend and receive funding.

Depending on their activity, university staff can be funded under the Erasmus+ Teaching Staff Mobility or under the Erasmus+ Staff Mobility for Further Training. The application to participate in a BIP and receive funding is also done through this online form (see above). You should note that university staff can only be funded once in an academic year through Erasmus+.

• The participant may not take part in any other Erasmus+ program at the same time and may not use EU funds to cover similar expenses at the same time.
• RWTH University staff can only be funded once in an academic year through Erasmus+.
• For students, participation in a BIP is only possible once in the Student Life Cycle.
• Participation in a BIP counts towards the regular Erasmus+ quota for students (participation in the Erasmus+ program is possible for a maximum of twelve months for mobilities per study cycle).Please visit the Erasmus+ Student Exchange or Erasmus+ Internships websites for more information on Erasmus stays.

If students wish to participate in a BIP, they must fulfill the following obligations:

• register in the mobility database of the International Office
• prepare an Online Learning Agreement
• take a language test before and after their stay abroad for stays lasting more than 14 days
• get a Confirmation of Stay Abroad (template available from the International Office)
• take the online EU survey
• get a Transcript of Records of classes completed/credits earned
• get a Credit Transfer Notification or Certificate of Attendance

Students shall receive further information on these obligations after the application for participation in a BIP and sponsorship (see above) submitted by a RWTH department has been approved.

Students must be awarded a minimum of 3 ECTS to participate in a BIP.

Ideally, a BIP is integrated into the curriculum of the participating students and the credits are recognized within the framework of the respective studies at RWTH. The recognition must be discussed in advance with the international coordination or the examination board of the faculty or department and recorded in the online learning agreement.

If no recognition of ECTS is possible, for example in the case of some doctoral programs, the 3 ECTS should be seen as a guideline for the workload and a corresponding certificate should be submitted to the International Office.

Please refer to our guidelines for faculties, available in German in the download section below, and contact the team member listed in this document.

• At least 3 universities from 3 different Erasmus+ program countries must collaborate.
• All universities must be recognized Erasmus HEIs (certified by the Erasmus Charter for Higher Education).
• The organizing HEI and the participating institutions must have bilateral inter-institutional partnership agreements
• At least 20 students must participate
• The physical group mobility duration (5 to 30 days) will be combined with a virtual phase of undefined duration. Physical mobility can be carried out at the hosting institution or another location in the host country.
• Students receive a minimum of 3 ECTS CP (combined total of virtual and physical parts).

• Amount of Funding
  The coordinating university receives organizational support funds for a minimum of 15 and a maximum of 20 mobility participants. Additional participants can also join the BIP. The organizational funds amount to 400 euros per participant, i.e. a total of 6,000 to 8,000 euros. The program coordinators receive half of the organizational funds (3,000 to 4,000 euros), and the other half remains in the International Office to cover the administrative costs.
• Possible Costs

  The OS or organizational support funds are intended to cover the costs for initiating, developing, implementing, and monitoring the BIP. Furthermore, the funds support the implementation of virtual components and managing the program. Funding is also available to prepare documents and teaching materials, book rooms, procure materials and conduct field trips (travel costs or tickets). Communication activities, catering, translation and interpretation services, preparatory visits, and administrative activities are also covered.

• The hosting university receives organizational funds for organizing a BIP (see above).
• The sending universities receive funds to financially support their participants during their time abroad. Both students enrolled at the university and staff that the university institution contractually employs can be funded as participants in a BIP. If you are interested in STT Staff Training funding via BIP, please take a look at the information on our staff mobility page.